City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, September 5, 2023

Regular Meeting is at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Special Meeting on August 9, 2023, the Regular Meeting on August 15, 2023, and the Special Meeting on August 21, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
   2. Grants:
      1. Request permission to accept a grant award from FEMA, Hazard Mitigation Grant Project DR-4576-0030-F, in the amount of $105,279.92. This is a 90/10 split grant which will go towards the Flood Threat Recognition System. (Shane Fortner)
   3. Human Resources:
      1. Request permission to hire Long Term Part-Time employees in the Environmental Services Department. (Braxton Tullos)
      2. Request permission to hire Seasonal Part-Time employees in the Environmental Services Department. (Braxton Tullos)
      3. Request permission to accept the resignation of a Part-Time employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to accept the resignation of a Part-Time employee in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to hire three Part-Time employees in the mTrade Park Department. (Braxton Tullos)
      8. Request permission to accept the resignation of two Part-Time employees in the Development Services-Historic Properties Department. (Braxton Tullos)
      9. Request permission to hire two Part-Time employees in the Development Services- Historic Properties Department. (Braxton Tullos)
      10. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      11. Request permission to approve an unpaid intern in the Oxford Fire Department. (Braxton Tullos)
      12. Request permission to approve an unpaid intern in the Oxford Police Department for the Fall 2023 semester. (Braxton Tullos)
      13. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to approve Ronald C. Cox as a driver for Roy Boy Taxi. (David Sabin)
      3. Request permission to approve Eric A. Mhoon as a driver for Just Tips Taxi. (David Sabin)
      4. Request permission to accept a $1,000.00 donation from Keep Mississippi Beautiful for the benefit of the Environmental Services Department. (Amberlyn Liles)
      5. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for eight employees (Shop and Environmental Services) to attend the Tymco Sweeper School in Waco, TX on November 6-9, 2023 at an estimated cost of $1,632.00. (Amberlyn Liles)
      2. Request permission for five employees to attend the MS SWANA Fall Conference in Natchez, MS on October 8-12, 2023 at an estimated cost of $736.00. (Amberlyn Liles)
      3. Request permission for three employees to attend the JM Wood Auction in Prattville, AL on September 19-20, 2023 at an estimated cost of $751.00. (Amberlyn Liles)
      4. Request permission for two employees to attend the MSRWA/MDEQ Fall Wastewater Training Session in Tupelo, MS on October 24-26, 2023 at an estimated cost of $500.00. (Rob Neely)
      5. Request permission for an employee to attend the 2023 Fall Municipal Clerk Conference & Committee Session on October 18-20, 2023 in Tupelo, MS at an estimated cost of $600.00. (Ashley Atkinson)
      6. Request permission for an employee to attend the Code Test Academy for Residential Building Inspector in Mobile, AL on December 4-8, 2023 at an estimated cost of $1,616.00. (Jonathan Mizell)
      7. Request permission for two employees to attend the BOAM Winter Conference in Natchez, MS on November 29-December 1, 2023 at an estimated cost of $1,750.00. (Jonathan Mizell)
      8. Request permission for the Municipal Court Clerk to travel to Hernando, MS to observe their felony court proceedings. (Nickie Denley)
      9. Request permission for an employee to attend the American Planning Association Congressional Fly-In in Washington, DC on September 19-22, 2023 at an estimated cost of $150.00. (Ben Requet)
      10. Request permission for nine employees to attend Deceptive Behaviors and Hidden Compartments training on September 18, 2023 in Oxford at an estimated cost of $2,025.00. (Jeff McCutchen)
      11. Request permission for an employee to attend Bulletproof Report Writing training on September 20, 2023 in Tupelo, MS at an estimated cost of $225.00. (Jeff McCutchen)
      12. Request permission for an employee to attend Fundamentals of Cellular Analysis training on September 18-21, 2023 in Ridgeland, MS at an estimated cost of $1,143.00. (Jeff McCutchen)
      13. Request permission for an employee to attend NASRO Basic SRO School on December 4-8, 2023 in Moorhead, MS at an estimated cost of $1,578.10. (Jeff McCutchen)
      14. Request permission for two employees to attend SFST Training on October 17-19, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      15. Request permission for three employees to attend the MS 911 Conference on October 22- 27, 2023 in Biloxi, MS at an estimated cost of $3,528.90. (Jeff McCutchen)
      16. Request permission for an employee to attend NECI Hazmat Calls training on September 11, 2023 in Hernando, MS at an estimated cost of $150.00. (Jeff McCutchen)
      17. Request permission for two employees to attend the MTA Governor’s Conference on Tourism in Meridian, MS on October 4-6, 2023 at an estimated cost of $2,107.51. (Micah Quinn)
7. Tree Board Update. (Cowan Hunter)
8. Annual Visit Oxford update. (Kinney Ferris)
9. Request permission to hang light pole banners on University Avenue from South Lamar to Bramlett Boulevard from November 1, 2023-January 8, 2024. (Kinney Ferris)
10. Public Hearing for FY 2023-2024 Budget. (Ashley Atkinson)
11. Request permission to perform Management, Operation, and Maintenance Program Self- Assessment of the Oxford Utilities collection/treatment system. (Rob Neely)
12. Announce a TVA wholesale rate adjustment. (Rob Neely)
13. Request permission to accept a proposal from Integrity Consulting to update the Oxford Design Guidelines, and to enter into a contract with both Integrity Consulting and the MS Department of Archives and History. (Kate Kenwright)
14. Request approval of a Final Plat for Case #2989, LT2, Inc., for “The Grove at Grand Oaks, Phase VIII, Part 1”, for property located at Morris Drive, being further identified as PPIN 26136. (Robert Baxter)
15. Request permission to approve a Parade/Assembly Permit for Jenny Rayner to host the Buddy Walk on Sunday, October 23, 2023 from 2:00-4:00pm. (Jeff McCutchen)
16. Request permission to approve a Parade/Assembly Permit for Ashley Callery to host a Witches Ride of Oxford benefitting The Pantry on Monday, October 23, 2023 from 6:00-7:30pm. (Jeff McCutchen)
17. Request permission to approve and authorize the Mayor and/or the Police Chief to sign a service agreement with End2End for ARMS (Automated Records Management System) for the Oxford Police Department. (Jeff McCutchen)
18. Request permission to participate in a cost reimbursement program and authorize the Mayor to sign an MOU with Toxcel, the NHTSA’s support contractor, to purchase a Sotoxa machine for OPD’s DUI Unit. (Jeff McCutchen)
19. Consider bid received for a new metal building for the Oxford Utilities Department. (Mark Levy)
20. Consider bids received for the HVAC system at the mTrade Park Oxford Orthopedic Indoor Practice Facility. (Mark Levy)
21. First reading of an Ordinance amending Article I, Section 102-18-Golf Carts on Certain Streets. (Mark Levy)
22. Consider a proposal from McCarty Architects for the renovation of the city swimming pool. (Mark Levy)
23. Request permission to accept the infrastructure in The Grove at Grand Oaks, Phase 8, Part 1. (Reanna Mayoral)
24. Request permission to accept maintenance of the Anderson Surge Vessel. (Reanna Mayoral)
25. Request permission to hire Elliott & Britt for professional services related to the project to construct Regional Detention in the Historic Downtown Square. (Reanna Mayoral)
26. Consider an M Partner Partnership Agreement with the University of MS. (Bart Robinson)
27. Request permission to advertise for RFQs for Municipal Financial Advisor services. (Bart Robinson)
28. Consider a request to retain a consultant related to OUT On-Call Transportation Services. (Bart Robinson)
29. Consider a Resolution accepting responsibility for buildings and property at the Oxford Enterprise Center. (Bart Robinson)
30. Consider an executive session.
31. Recess to meet on September 13, 2023 at 4:00 pm.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.