City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, September 6, 2022

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on August 16, 2022, the Recess Meeting on August 23, 2022 and the Special Meeting on September 2, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to surplus three vehicles in the Oxford Police Department and authorize their disposal. (Matt Davis)
      2. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
      3. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      4. Request permission to transfer equipment from the Development Services-Building Department to the Development Services-Engineering Department. (Reanna Mayoral)
      5. Request permission to transfer equipment from the Development Services-Engineering Department to the Buildings & Grounds Department. (Reanna Mayoral)
   2. Human Resources:
      1. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to hire two Part-Time Animal Care Technicians in the Animal Resource Center. (Braxton Tullos)
      3. Request permission to hire Part-Time Concessions employees in the mTrade Park Department. (Braxton Tullos)
      4. Request permission to hire a Full-Time employee in the mTrade Park Department. (Braxton Tullos)
      5. Request permission to hire a Full-Time employee in the Oxford Fire Department. (Braxton Tullos)
      6. Request permission to accept the retirement of an employee in the Oxford Fire Department. (Braxton Tullos)
      7. Request permission to approve two unpaid interns in the Municipal Court Department. (Braxton Tullos)
      8. Request permission to approve salary adjustments for three grant-funded employees in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      10. Request permission to hire two Full-Time employees in the Oxford Police Department. (Braxton Tullos)
      11. Request permission to hire a Part-Time employee in the Environmental Services Department. (Braxton Tullos)
      12. Request permission to hire a Seasonal Part-Time employee in the Environmental Services Department. (Braxton Tullos)
      13. Request permission to promote a Part-Time employee in the Environmental Services Department. (Braxton Tullos)
      14. Request permission to accept the resignation of an employee in the Buildings & Grounds Department. (Braxton Tullos)
      15. Request permission to hire a Part-Time employee in the Oxford Police Department. (Braxton Tullos)
      16. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to approve Evette J. Butler as a taxi driver for B & A Transportation. (Matt Davis)
      3. Request permission to approve Antwune D. Brown as a taxi driver for B & A Transportation. (Matt Davis)
      4. Request permission to approve James C. Thriffiley as a taxi company owner for J.T. Enterprises. (Matt Davis)
      5. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for the Director and Officers of the 405D Alcohol and Drug Impaired Driving – Training Coordination Grant to travel to teach for state training for FY22/23, in accordance with the requirements of the grant. (Jeff McCutchen)
      2. Request permission for four employees to attend AAIR training on September 12-15, 2022 in Oxford, MS at no cost to the City. (Jeff McCutchen)
      3. Request permission for twelve employees to attend CPR Recertification on October 11, 2022 in Oxford, MS at an estimated cost of $96.00. (Jeff McCutchen)
      4. Request permission for two officers to attend SFST Training on October 4-6, 2022 in Oxford, MS at no cost to the City. (Jeff McCutchen)
      5. Request permission for two employees to attend Inside the Tape: Homicide and Crime Scene Management training on October 11-13, 2022 in Batesville, MS at an estimated cost of $590.00. (Jeff McCutchen)
      6. Request permission for the Sales Manager to attend the MS Society of Association Executives Lunch & Learn in Jackson, MS on September 14, 2022 at an estimated cost of $222.50. (Micah Quinn)
      7. Request permission for the utility locator to attend the MS Damage Prevention Summit in Biloxi, MS on November 2-4, 2022 at an estimated cost of $647.00. (Rob Neely)
7. Presentation of and request permission to accept the audit for Fiscal Year Ended 09/30/2021. (Bryon Wilemon/Ashley Atkinson)
8. Request permission to approve two appointments to the Visit Oxford Board.
9. Request permission to approve an appointment to the Historic Preservation Commission.
10. Request permission for the Mayor, an Alderman, and the Chief Operating Officer to travel to Washington, DC for meetings with the Congressional Delegation on September 26-29, 2022 at an estimated cost of $5,771.54.
11. Request permission to install light pole banners on University Avenue from South Lamar to Bramlett Blvd. for Holly Jolly Holidays (November 1st -January 3rd). (Kinney Ferris)
12. Public Hearing on the proposed FY 2022-2023 City Budget and Mill Rate. (Ashley Atkinson)
13. Request permission to hire a transport company for the Animal Resource Center. (Kelli Briscoe)
14. Request permission to apply for a grant through PetcoLove for the Vaccine Campaign. (Kelli Briscoe)
15. Request permission to update the Designation of Applicant Agent for Public Assistance forms with FEMA. (Ashley Atkinson)
16. Request permission to update the State-Local Disaster Assistance Agreement with FEMA. (Ashley Atkinson)
17. Request permission to update the FFATA Reporting Form with MEMA. (Ashley Atkinson)
18. Request permission to approve a Parade/Assembly permit for the Ole Miss Homecoming Parade on Friday, September 30, 2022 from 5:30pm to 7:00pm. (Jeff McCutchen)
19. Request permission to approve a Parade/Assembly permit for National Good Neighbor Day on Wednesday, September 28, 2022 from 7:00am until 5:30pm. (Jeff McCutchen)
20. Request permission to approve a Parade/Assembly permit for an Awareness Walk on Sunday, October 23, 2022 from 2:00pm until 4:00pm. (Jeff McCutchen)
21. Request permission to approve a Parade/Assembly permit for the Ole Miss ROTC 9/11 Memorial Run on Friday, September 9, 2022 from 6:00am until 8:00am. (Jeff McCutchen)
22. Request permission to accept the donation of equipment, valued at $2,439.92, from Cannon Nissan for the Oxford Police Department. (Jeff McCutchen)
23. Request permission to accept a donation, in the amount of $71,000.00, for the benefit of the Oxford Police Department SRO K9 Unit. (Jeff McCutchen)
24. Request permission to accept a grant from the MS Office of Highway Safety for 405D Alcohol and Drug Impaired Driving funding (Training Coordination) for FY 22/23 in the amount of $515,180.52. (Jeff McCutchen)
25. Request permission to accept a grant from the MS Office of Highway Safety for 405D Alcohol and Drug Impaired Driving funding (Enforcement) for FY22/23 in the amount of $115,674.02. (Jeff McCutchen)
26. Request permission to accept a grant from the MS Office of Highway Safety for 402 Police Traffic Services funding for FY22/23 in the amount of $20,537.55. (Jeff McCutchen)
27. First reading of a proposed Ordinance amending Chapter 94-57 Garbage Collection Fees. (Amberlyn Liles)
28. Consider bids for the Microsurface Overlay Project. (Reanna Mayoral)
29. Consider a revised request for extra work hours for the future GoShine Car Wash on Highway 6 near Howell Loop. (Reanna Mayoral)
30. Consider a professional services contract with Cobb Environmental for work at the Oxford Conference Center. (Reanna Mayoral)
31. Consider a request for an extended closure of Chickasaw Road from Cincinnatus to Christman Drive for the construction of a roundabout. (Reanna Mayoral)
32. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for the Brittany Woods Water Project. (Reanna Mayoral)
33. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for the mTrade Test Wells Project. (Reanna Mayoral)
34. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for the Wastewater Treatment Plant Flow Equalization Project. (Reanna Mayoral)
35. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for the Regional Detention within the Historic Downtown Square Project. (Reanna Mayoral)
36. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for the Highway 7 Water Project. (Reanna Mayoral)
37. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for the Highway 314 Sewer Project. (Reanna Mayoral)
38. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for the Storm Water Infrastructure Improvement Project. (Reanna Mayoral)
39. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for the Lead Assessment Project. (Reanna Mayoral)
40. Consider an executive session.
41. Recess to meet on Wednesday, September 14, 2022 at 2:00pm.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.