City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, September 7, 2021

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on August 17, 2021, the Special Meeting on August 24, 2021, and the Special Meeting on August 25, 2021. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Declare one vehicle surplus in the Metro Narcotics Department and authorize the transfer of said vehicle to the Lafayette County Sheriff’s Department with the understanding that the vehicle will be returned to the City when it reaches the end of its useful life. (Jeff McCutchen)
   2. Human Resources:
      1. Request permission to hire a Part-Time Reserve Officer for the Oxford Police Department. (Braxton Tullos)
      2. Request permission to hire an Executive Assistant in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to hire Full-time Communications Officer in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to hire two Part-Time Communications Officers in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      10. Request permission to approve a stipend, to be reimbursed from the Oxford Housing Authority, for an employee in the Oxford Police Department. (Braxton Tullos)
      11. Request permission to approve a step raise for an employee in the Building Department for completing a required certification. (Braxton Tullos)
      12. Request permission to hire Seasonal Laborers in the Environmental Services Department. (Braxton Tullos)
      13. Request permission to hire Concession Employees in the mTrade Park Department. (Braxton Tullos)
      14. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      15. Request permission to approve an unpaid volunteer for the Oxford Animal Resource Center. (Braxton Tullos)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept a donation from the Lafayette Community Remembrance Project in the amount of $2,500.00 for the purchase of a bench.
      3. Board report for ECRD Summer 2021. (Tamara Hillmer)
   4. Travel Requests:
      1. Request permission for the Director and Officers of the 405D Alcohol and Drug Impaired Driving – Training Coordination Grant to travel to teach for state training for FY21/22, in accordance with the requirements of the grant. (Jeff McCutchen)
      2. Request permission for the Environmental Services Superintendent to attend the SWANA (Solid Waste Association of North America) Fall Conference in Natchez, MS on October 10-14, 2021 at an estimated cost of $230.00. (Amberlyn Liles)
      3. Request permission the GIS Tech to attend the MAST State GIS Conference in Long Beach, MS on October 20-22, 2021 at an estimated cost of $428.04. (Hollis Green)
7. Authorize appointments to the Economic Development Foundation.
8. COVID-19 Update and CDC Recommendations. (Jimmy Allgood)
9. Request permission to accept and authorize Jimmy Allgood, as the designated applicant agent, to sign the Hazard Mitigation Grant Program Agreement, for the South Lamar Box Culvert Project, #4415-8. This is a 75/25 match project. The total cost is $667,909.00 and the City’s match is $166,978.00. (Jimmy Allgood)
10. Request permission to accept the bid for insurance for FY 2021-2022 for the Oxford-University Transit Department. (Donna Zampella)
11. Request permission to post an RFQ for Destination Display Monitors and Software. (Donna Zampella)
12. Request permission for the Mayor to sign the Multi-Modal Transit Agreement for $59,069.00. (Donna Zampella)
13. Consider a water purchase contract with Great River Utility Operating Company, LLC. (Rob Neely)
14. Update on balconies located in the City ROW areas. (Chris Carter)
15. Request permission to advertise for bids for turf at mTrade Park. (Brad Freeman)
16. Request permission to approve an event permit for Visit Oxford to reserve the RSVP Plaza next to City Hall for a canned food drive on October 9th. (Kinney Ferris)
17. Request permission for organization director Kinney Ferris of Visit Oxford to host a previously approved Tunes about Town event with an updated location on Friday, September 17, 2021 from 4:00pm-8:00pm. (Jeff McCutchen)
18. Request permission for organization director Kinney Ferris of Visit Oxford to host a previously approved Tunes about Town event with an updated location on Friday, November 5, 2021 from 4:00pm-8:00pm. (Jeff McCutchen)
19. Request permission for organization director, Jenny Rayner, to host a Buddy Walk on Sunday, October 17, 2021 from 1:00pm-4:00pm. (Jeff McCutchen)
20. Consider a parade permit for the annual OHS homecoming parade. (Jeff McCutchen)
21. Request permission to approve the Interlocal Agreement for the Funding of Early Childhood and Reading Development Director for 2021-2022.
22. Request permission to apply for a Homeland Security Reallocation Grant, in an amount not to exceed $25,000.00, for the Oxford Fire Department. This is a 100% reimbursable grant with no match. (Joey Gardner)
23. First reading, public hearing, and vote on a proposed Ordinance amending Chapter 22-Buildings to modify Division 3-Affordable Housing Commission. (Ben Requet)
24. Adopt the Municipal Mill Rate Resolution for FY 2021-2022. (Ashley Atkinson)
25. Adopt the budget for FY 2021-2022 for all City Departments. (Ashley Atkinson)
26. Second reading of a proposed Ordinance amending Section 2-25 of the Code of Ordinances of the City of Oxford-The Mayor and Board of Aldermen-Compensation.
27. Consider a request for recurrent work on Sunday mornings to stripe various City streets. (Reanna Mayoral)
28. Consider Change Order #1 for the Slack Road Lift Station for additional contract time and zero expense. (Reanna Mayoral)
29. Consider Change Order #7, in the amount of $69,450.34, for the Highway 314 Sewer Improvement Project. (Reanna Mayoral)
30. Consider a revocable license for Oxford Burger Company for the use of surplus municipal property on East Jackson Avenue. (Bart Robinson)
31. Discuss fixtures for businesses on licensed surplus property. (Bart Robinson)
32. Consider an executive session.
33. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.