City of Oxford, Mississippi Board of Aldermen Meeting – Tuesday, October 15, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on October 1, 2024 and the Special Meeting on October 10, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Utilities-Electric Division and authorize its disposal. (Rob Neely)
      2. Request permission to accept the FTA transfer of 5 Gillig buses from We Go Public Transit in Nashville, TN to Oxford-University Transit. (Donna Zampella)
   2. Grants:
   3. Human Resources:
      1. Request permission to hire an employee in the Oxford Utilities-Electric Division. (Braxton Tullos)
      2. Request permission to accept the resignation of an employee in the ARC Department. (Braxton Tullos)
      3. Request permission to accept the resignation of two employees in the Oxford Fire Department. (Braxton Tullos)
      4. Request permission to hire two Part-Time employees in the mTrade Park Department. (Braxton Tullos)
      5. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Adopt a Resolution proclaiming November 1, 2024 as Arbor Day in the City of Oxford.
      3. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an employee to attend the FUNSAR class in Meridian, MS on October 20-25, 2024 at no cost to the City. (Joey Gardner)
      2. Request permission for an employee to attend the TECC class at MSFA in Pearl, MS on October 14-15, 2024 at no cost to the City. (Joey Gardner)
      3. Request permission for an employee to attend Hazardous Materials training at the MSFA in Pearl, MS on November 10-14, 2024 at no cost to the City. (Joey Gardner)
      4. Request permission for one employee to attend Social Media and Open Source Investigations training on November 7-8, 2024 in Hernando, MS for an estimated cost of $375.00 (Jeff McCutchen)
      5. Request permission for an employee to attend Instructor Development on October 28- November 11, 2024 in Olive Branch, MS for an estimated cost of $400.00 (Jeff McCutchen)
      6. Request permission for five employees to attend US Marshalls Firearms Continuing Education Training on October 15-16, 2024 in Oxford, MS at no cost to the City. (Jeff McCutchen)
      7. Request permission for four employees to attend MBN Continuing Education Training on October 23-24, 2024 in Oxford, MS at no cost to the City. (Jeff McCutchen)
      8. Request permission for two employees to attend Basic Crisis Negotiation training on October 21-25, 2024 in Memphis, TN at no cost to the City. (Jeff McCutchen)
7. Request permission to approve and authorize the Mayor to sign the FY 2024-2025 5311 grant contract for Oxford-University Transit. (Donna Zampella)
8. Request permission to approve and authorize the Mayor to sign the FY2024-2025 5339 Facility Renovation contract. (Donna Zampella)
9. Request permission to approve a Parade/Assembly permit for the Oxford Lafayette Chamber of Commerce to host the Shop Oxford Holiday Open House on November 10, 2024 from 11am-2pm. (Jeff McCutchen)
10. Request permission to approve a Parade/Assembly permit for Aala’a Matalgah to host a vigil on October 20, 2024 from 7:30pm-8:30pm. (Jeff McCutchen)
11. Request permission to approve and authorize the Mayor to sign a contract with GreenServ for document services for the Oxford Police Department. (Jeff McCutchen)
12. Consider a contract renewal with Central Service Association (CSA) for employee time entry services at Oxford Utilities. (Rob Neely)
13. Consider a proposal from W.L. Burle Engineers, PA for a WWTP Evaluation Study for Oxford Utilities facilities. (Rob Neely)
14. Request permission to approve a copier maintenance contract with RJ Young for the HR Department. (Braxton Tullos)
15. Request permission to approve a list of final budget amendments and re-allocations for FY 2023- 2024. (Ashley Atkinson)
16. Request permission to advertise for bids for the renovation/remodel of the current Oxford Police Department building. (Mark Levy)
17. Consider proposals received for property and casualty insurance. (Mark Levy)
18. Consider a proposal from Demolition Specialists for a hazardous material survey at City Hall. (Mark Levy)
19. Request permission to accept maintenance of the Sanitary Sewer Lift Station #2 in the Old Oaks Subdivision. (John Crawley)
20. Request permission to advertise for bids for the mTrade Park Roundabout Project. (John Crawley)
21. Request permission to advertise for bids for the Pedestrian Signal Improvements Project at Bramlett Boulevard and University Avenue. (John Crawley)
22. Request permission to reject the bid received from Brenntag for the Seaquest water treatment chemical and accept the bid from Aqua Smart for the 2024-2025 Materials Bid. (John Crawley)
23. Request permission to implement traffic calming measures on Hathorn Road. (John Crawley)
24. Request approval of Change Order #1 for the Thacker Road Water Improvement Project. (John Crawley)
25. Consider an executive session.
26. Adjourn.