City of Oxford, Mississippi Board of Aldermen Regular Meeting Agenda – Tuesday, February 6, 2024

Regular Meeting is 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on January 16, 2024 and the Special Meeting on January 22, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
   2. Grants:
   3. Human Resources:
      1. Request permission to advertise for an Administrative Assistant for the Development Services-Engineering Department. (Braxton Tullos)
      2. Request permission to hire an employee in the Development Services-Street Department. (Braxton Tullos)
      3. Request permission to accept the resignation of an employee in the Development Services-Street Department. (Braxton Tullos)
      4. Request permission to accept the retirement of an employee in the Oxford Fire Department.
      5. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      6. Request permission to hire two employees in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to hire five Part-Time employees in the mTrade Park Department. (Braxton Tullos)
      9. Adopt a Retirement Resolution for Oxford Utilities-Water & Sewer Division employee, Joseph David Sneed.
      10. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Adopt a Proclamation to recognize February 5-9, 2024 as Arts Week.
      2. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   5. Travel Requests:
      1. Request permission for an employee to attend monthly board meetings, on the 3rd Tuesday of each month, for the Memphis Area Geographic Information Council (MAGIC) beginning in February through December 2024 with the only cost being fuel. (Hollis Green)
      2. Request permission for an employee to attend the SCAUG Mississippi meeting on February 21-22, 2024 in Pearl, MS at an estimated cost of $275.00. (Hollis Green)
      3. Request permission for two employees to attend Command Presence Training on February 22-24, 2024 in Southaven, MS for an estimated cost of $400.00. (Jeff McCutchen)
      4. Request permission for two employees to attend Reid Interview and Interrogation Techniques training on February 27-March 1, 2024 in Germantown, TN at an estimated cost of $1,260.00. (Jeff McCutchen)
      5. Request permission for two employees to attend the Animal Care Expo in San Antonio, TX, on May 15- 19, 2024, at an estimated cost of $2,750.00. (Kelli Briscoe)
      6. Request permission for two employees to attend RATP Dev Safety Training in Indianapolis, IN on February 28-29, 2024 at an estimated cost of $1,400.00. (Donna Zampella)
7. Adopt a Retirement Resolution for Human Resources Department employee, Paula H. Morris.
8. Adopt a Retirement Resolution for Oxford Fire Department employee, Gary C. “Bud” Atkinson, Jr.
9. Adopt a Proclamation declaring February 11, 2024 as Brad Freeman Day in 9. the City of Oxford.
10. Request permission to approve a re-appointment to the Oxford School Board.
11. Request permission to approve an appointment to the Historic Preservation Commission.
12. Request permission to approve a Parade/Assembly Permit for CASA of North MS to host a 5k and Kids Fun Run on Saturday, March 30, 2024 from 5:00am-10:00am. (Jeff McCutchen)
13. Request permission to approve a Parade/Assembly permit for Visit Oxford to host the 2024 Double Decker Arts Festival on April 26-27, 2024. (Lee Ann Stubbs/Jeff McCutchen)
14. Request permission to approve a Parade/Assembly Permit for St. Peter’s Episcopal Church to host a Mardi Gras Parade on Tuesday, February 13, 2024 from 5:30pm-6:00pm. (Jeff McCutchen)
15. Request permission to approve a Parade/Assembly Permit for the Oxford-Lafayette County Chamber of Commerce to host the 2024 Double Decker Spring Run on Saturday, April 27, 2024 from 4:00am-12:00pm. (Jeff McCutchen)
16. Request permission to approve Circle and Square Brewing, LLC as a seller of kegs. (Jeff McCutchen)
17. Consider a Resolution requesting that the Alcoholic Beverage Commission extend the hours for alcohol service on Sunday, February 11, 2024.
18. Request permission to advertise for annual bids for Electric Distribution Contractor services. (Rob Neely)
19. Request approval to destroy a list of fire-damaged files belonging to the Municipal Court and Human Resources Departments. (Braxton Tullos)
20. Request permission to approve Emergency Purchases during the ice event that took place from January 15-19, 2024. (Ashley Atkinson)
21. Second Reading and Public Hearing for a proposed Ordinance amending Chapter 38-Fire Protection and Prevention, Section D105 of the 2018 International Fire Code to allow for alternative fire protection measures in the Historic Urban Center. (Hollis Green/Joey Gardner)
22. Consider a request from FNB Oxford to close the sidewalk along North Lamar to Monroe Avenue for an exterior construction project. (John Crawley)
23. Consider a request to close 9th Street between Van Buren Avenue and Jackson Avenue East for one day for tree removal at St. Peter’s Church. (John Crawley)
24. Consider an executive session.
25. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.