Oxford, Mississippi Board of Aldermen Agenda for Tuesday, December 18, 2018 at 5 pm

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.
Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on December 4, 2018.
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request permission for two aldermen to attend the 2019 Mid-Winter Legislative Conference on January 8-10, 2019 in Jackson, MS at an estimated cost of $1,400.00. (Ashley Atkinson)
   2. Request permission for four officers to attend contemporary legal and liability issues training on December 17-18, 2018 in Batesville, MS at no cost to the City. (Joey East)
   3. Request permission for one officer to participate in an online Certified Forensic Interviewer course at the cost of $495.00. (Joey East)
   4. Request permission for two employees to attend the SWANA Winter Conference on February 24-28, 2019 in Boston, MA at an estimated cost of $910.00. (Amberlyn Liles)
   5. Request permission for three employees to visit the City of Tuscaloosa Recycling Department to view sorting equipment on January 8-9, 2019 at an estimated cost of $642.00. (Amberlyn Liles)
   6. Request permission to approve six promotions in the Oxford Utilities Department. (Braxton Tullos)
   7. Request permission to accept the retirement of an employee in the Oxford Utilities Department and advertise internally for a replacement. (Braxton Tullos)
   8. Request permission to promote an employee in the FNC Park Department. (Braxton Tullos)
   9. Request permission to approve a step increase for an employee in the Oxford Utilities Department. (Braxton Tullos)
   10. Request approval of a pay change for an employee in the RSVP Department. (Braxton Tullos)
   11. Request approval of the transfer/promotion of an employee in the Buildings & Grounds Department. (Braxton Tullos)
   12. Request permission to advertise for an Administrative Assistant in the Development Services Department. (Braxton Tullos)
   13. Request permission to send two bus drivers to CDL Driving Testing. (Donna Zampella)
   14. Request permission for one employee to attend a 5311 Grant Workshop training on January 10, 2019 in Jackson, MS at an estimated cost of $178.76. (Donna Zampella)
   15. Request approval of Collin Hill, Sydney Williams, and Megan Gillespie as unpaid interns in the Municipal Court Department. (Donna Fisher)
7. Adopt a retirement resolution for Randy Barber in the Building Department.
8. Adopt a resolution for Larry Little in the Municipal Court Department.
9. Authorize an appointment to the Oxford-University Transit Commission.
10. Request permission to approve a budget amendment for the Oxford-University Transit (OUT) fund, FY 2018-2019, as approved by MDOT. (Donna Zampella/Steve Sherrer)
11. Request permission to declare a vehicle surplus in the Oxford-University Transit (OUT) department. (Donna Zampella)
12. Request approval of the FY 2019-2020 budget for the Oxford-University Transit (OUT) department, as approved by MDOT. (Donna Zampella)
13. Third reading and vote on a proposed ordinance amending Chapter 22 of the City of Oxford Code of Ordinances to update the Building Codes. (Randy Barber)
14. Third reading and vote on an Ordinance amending Chapter 38 of the City of Oxford Code of Ordinances to adopt the 2018 Fire Codes. (Joey Gardner)
15. Second reading and public hearing for a proposed ordinance amending Chapter 38-Fire Protection and Fire Prevention to allow agricultural burning. (Bart Robinson/Joey Gardner)
16. Request approval of a Preliminary and Final Plat for “Leslie Court Subdivision”, Case #2422, for property located 1,400 feet west of MS Hwy 30 at MS Hwy 7, being further identified as PPIN 36225. (Judy Daniel)
17. Third reading and vote on a proposed ordinance amending the official City of Oxford Zoning Map for Case #2395, for property located at 805 College Hill Road. (Judy Daniel)
18. Third reading and vote on a proposed ordinance amending the City of Oxford Land Development Code, Articles 2,3,5,6,7,9, and 10) to correct mistakes and make modifications, Case #2409. (Judy Daniel)
19. First reading of a proposed ordinance for Case #2423, Modifications to the City of Oxford Land Development Code (Articles 2,3,5,6,7,9 & 10). (Judy Daniel)
20. Request permission to declare equipment surplus in the Environmental Services Department. (Amberlyn Liles)
21. Request permission for a Sole Source Purchase of software from Central Service Association (CSA). (Amberlyn Liles)
22. Request permission to authorize the Mayor to sign a contract with Cintas for uniform services for the Environmental Services Department, Engineering Department, City Shop, and Buildings & Grounds Department. (Amberlyn Liles)
23. Request permission to accept a donation for the North Lamar Park Project. (Ashley Atkinson)
24. Request approval of a contract amendment for Central Service Association (CSA) acknowledging the name change for Oxford Utilities. (Rob Neely)
25. Request approval for CALEA accreditation visit expenses in an amount up to $5,500.00. (Joey East)
26. Request permission to solicit proposals for crossing guard services. (Joey East)
27. Request approval of City Employee Benefit Plan for 2019 and authorize the Mayor to sign a contract with Morgan White for Health Plan consulting services for 2019. (Braxton Tullos)
28. Consider Change Order #1 for the Rivers Hill Elevated Water Storage Tank project for the addition of a cellular antenna corral. (Reanna Mayoral)
29. Authorize a maintenance contract for generators based on recent quotes. (Bart Robinson)
30. Consider a final Change Order for Water Distribution Improvements Belk Boulevard/Old Taylor Road. (Bart Robinson)
31. Request permission to accept maintenance for Water Distribution Improvements Belk Boulevard/Old Taylor Road. (Bart Robinson)
32. Request permission to advertise for “Oxford Wayfinding Improvements”. (Bart Robinson)
33. Consider Change Order #1 for Shaw Services, Bid Package A, in association with the Downtown Parking Garage Project based on actual design of pre-cast members and shifting of milestone dates due to actual start date. (Bart Robinson)
34. Consider Change Order #1 for bid packages B through J to shift milestone dates due to actual start date. (Bart Robinson)
35. Consider Change Order #2 for Tindall Corporation for embeds for barrier cable. (Bart Robinson)
36. Consider Change Order #2 for Shaw Services, Bid Package A, to add items for restroom alternate accepted. (Bart Robinson)
37. Consider an executive session.
38. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk:aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.