City of Oxford, Mississippi Board of Aldermen Agenda for Tuesday, September 15, 2020

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. A moment of silence in remembrance of the victims of COVID-19.
3. Adopt the agenda for the meeting.
4. Mayor’s Report
5. Authorize the approval of the minutes of the Regular Meeting on September 1, 2020 and the Special Meeting on September 8, 2020. (Ashley Atkinson)
6. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
7. Consider the consent agenda:
   1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   2. Request permission to hire a Part-Time Trainer for the MS Tide OPD grant program. (Braxton Tullos)
   3. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
   4. Request permission to hire two Full-Time Laborers in the Buildings & Grounds Department. (Braxton Tullos)
   5. Request approval for a step increase for an employee in the Development Services-Building Department. (Braxton Tullos)
   6. Request permission to hire three Part-Time Seasonal employees in the Environmental Services Department. (Braxton Tullos)
   7. Request permission to hire an employee in the General Government-IT Department. (Braxton Tullos)
   8. Request permission for the City Clerk and Accountant/Auditor to attend the Municipal Clerk’s Association Winter Educational Workshop in Jackson, MS on December 9-11, 2020 at an estimated cost of $1,200.00. (Ashley Atkinson)
   9. Request permission to allow the General Manager to attend a TVA/LPC meeting in Muscle Shoals, AL on September 28, 2020 at an estimated cost of $120.00. (Rob Neely)
   10. Request permission for two officers to attend the NTOA/MTOA SWAT School on October 5- 16, 2020 in Holly Springs, MS at an estimated cost of $600.00 (registration costs only). (Jeff McCutchen)
8. Request permission to approve and authorize the Mayor to sign a contract with MDOT for the City of Oxford City/County Transit Grant. (Arledia Bennett)
9. Consider a request to clean and mark the trails at Cedar Oaks as an Eagle Scout Project. (Wes Estes)
10. Presentation about LOFT Grants through the CREATE Foundation for local businesses experiencing financial difficulties due to COVID-19. (Steve Downing)
11. Quarterly update from MS Critterz. (Jenn Petermann)
12. Request permission to renew the annual contract with MS Critterz for animal control and shelter services for FY2021.
13. Discuss trick or treating with regards to COVID concerns.
14. Consider a request from Griffin Tanner to waive a plumbing code requirement related to the number of restrooms in an area. (Chris Carter)
15. Consider a request from Stephen Blackmon for the waiver of fees for a Temporary Certificate of Occupancy for the new Christ Presbyterian Church located at 901 Sisk Avenue. (Chris Carter)
16. Discuss the current Serving Oxford Safely Plan.
17. Adopt a proclamation for Direct Support Professionals Day.
18. Authorize an appointment to the Oxford Tourism Board.
19. Authorize an appointment to the Oxford Park Commission Board.
20. Request permission to declare gymnastics equipment surplus at the Oxford Park Commission and authorize its disposal. (Seth Gaines)
21. Request permission to solicit proposals for the 2021 Agent of Record and Broker for health insurance and related ancillary products. (Braxton Tullos)
22. Request permission to allow Yoknapatawpha Arts Council the use of the City Hall Plaza for projection/film screening for Oxford to the Ballot Box film screening with amplified sound event on Monday, September 28, 2020. (Jeff McCutchen)
23. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
24. Request permission to approve a contract for a consultant, to be used on an as-needed basis, for the Oxford Police Department. (Jeff McCutchen)
25. Request permission to approve a list of budget amendments and re-allocations for FY1920. (Ashley Atkinson)
26. Adopt the budget for FY 2020-2021 for all City Departments. (Ashley Atkinson)
27. Adopt the Municipal Mill Rate Resolution for FY 2020-2021. (Ashley Atkinson)
28. Second reading and Public Hearing on a proposed Ordinance to amend Chapter 42 of the Code of Ordinances regarding Flood Damage Prevention. (Reanna Mayoral)
29. Request permission to accept the annual material bids received September 10, 2020. (Reanna Mayoral)
30. Consider a request for a revocable license for signage at the intersection of Canon Road and Blount Drive for the Eastover development. (Reanna Mayoral)
31. Consider Change Order #1 for AHS Construction for the NRCS Elm Street Project, in the amount of $19,738.59 (City share being approximately $3,950.00). (Reanna Mayoral)
32. Consider Change Order #2 with A.S. Fornea Construction for the mTrade Park Soccer Field Mitigation Project, in the amount of $23,032.00 (City share being approximately $5,758.00). (Reanna Mayoral)
33. Discuss applying for grant funds from the MDOT Transportation Alternate (TA) Program. (Reanna Mayoral)
34. Consider a Resolution of the City of Oxford Mississippi, regarding the licensing of City property not needed for Municipal Purpose and authorize the Mayor to execute licenses allowing specific restaurants in the downtown area to use municipal property. (Bart Robinson)
35. Accept a donation from FNB Oxford to assist in defraying the cost for licenses for the use of municipal property. (Bart Robinson)
36. Consider an executive session.
37. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.