City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, May 21, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Special Meeting on May 7, 2024 and the Regular Meeting on May 7, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
      2. Request permission to declare equipment surplus in the Oxford Conference Center and authorize its disposal. (Micah Quinn)
      3. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
      4. Request permission to declare equipment surplus in the Oxford Utilities-Water & Sewer Division and authorize its disposal. (Rob Neely)
      5. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
   2. Grants:
   3. Human Resources:
      1. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to approve Madison Kirksey, Payton Thornton, Katherine Brown, and Sahara Portlance as PIO Interns for the 2024 Summer semester at OPD. (Braxton Tullos)
      3. Request permission to accept the resignation of a Part-time employee at the Oxford Conference Center. (Braxton Tullos)
      4. Request permission to hire an employee in the Buildings & Grounds Department. (Braxton Tullos)
      5. Request permission to accept the resignation of a Part-time employee in the Development Services-Historic Properties Department. (Braxton Tullos)
      6. Request permission to accept the retirement of an employee in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to accept the resignation of Part-time employees in the mTrade Park Department. (Braxton Tullos)
      8. Request permission to approve Jack Mills and Otto Boone as unpaid interns for the 2024 Summer semester at OPD. (Braxton Tullos)
      9. Request permission to hire a Seasonal employee in the Environmental Services Department. (Braxton Tullos)
      10. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   5. Travel Requests:
      1. Request permission for an employee to attend the IAEI Southern Section Meeting in Mobile, AL on October 6-9, 2024 at an estimated cost of $1,300.00. (Jonathan Mizell)
      2. Request permission for an employee to attend the Mighty Oaks Law Enforcement Support Program on June 2-9, 2024 in Cumberland, OH at an estimated cost of $590.00. (Jeff McCutchen)
      3. Request permission for two employees to attend Tier I Combat Shooting training in Tupelo, MS on May 23-24, 2024 at an estimated cost of $700.00. (Jeff McCutchen)
      4. Request permission for two employees to attend the MS Chief’s Summer Conference in Biloxi, MS on June 17-21, 2024 at an estimated cost of $2,529.84. (Jeff McCutchen)
      5. Request permission for an employee to attend Less Lethal Instructor Course in Pearl, MS on June 11-13, 2024 at an estimated cost of $1,093.00. (Jeff McCutchen)
      6. Request permission for an employee to attend First Aid/CPR/AED Instructor Course in Memphis, TN on May 29, 2024 at an estimated cost of $350.00. (Jeff McCutchen)
      7. Request permission for an officer to travel with the Oxford High School cheer team to UT Martin on June 3-5, 2024. (Jeff McCutchen)
      8. Request permission for an employee to attend the 22nd Annual Stronger Together Conference in Nashville, TN on September 15-17, 2024 at an estimated cost of $989.55. (Jeff McCutchen)
      9. Request permission for an employee to attend Burglary Investigations training in Oxford on June 27, 2024 at an estimated cost of $150.00. (Jeff McCutchen)
      10. Request permission for five employees to attend the LAWFIT competition in Pearl, MS on June 27-30, 2024 at an estimated cost of $3,383.52. (Jeff McCutchen)
      11. Request permission for an employee to teach Courtroom Testimony to MDCCLETA in Moorehead, MS on June 3, 2024 at no cost to the City. (Jeff McCutchen)
      12. Request permission for five employees to attend Roll Call Leadership Training in Oxford on May 23, 2024 at no cost to the City. (Jeff McCutchen)
      13. Request permission for an employee to attend the MS LEOA Conference on Human Trafficking Investigations in Biloxi, MS on June 2-7, 2024 at an estimated cost of $295.00. (Jeff McCutchen)
      14. Request permission for an employee to attend High Risk Tactics for Patrol training in Amory, MS on June 4-6, 2024 at an estimated cost of $200.00. (Jeff McCutchen)
      15. Request permission for an employee to attend FBI-LEEDA Media and Public Relations training in Denham Springs, LA on July 7-12, 2024 at an estimated cost of $1,723.78. (Jeff McCutchen)
      16. Request permission for an employee to attend the UKG Aspire Conference in Las Vegas, NV on November 11-15, 2024 at an estimated cost of $3,644.29. (Braxton Tullos)
      17. Request permission for an employee to attend the MAST/MSSCAUG Meeting in Pearl, MS on June 5, 2024 at no cost to the City. (Hollis Green)
      18. Request permission for an employee to attend the MCDEMA Meeting in Choctaw, MS on June 18-19, 2024 at no cost to the City. (Hollis Green)
7. Adopt a Retirement Resolution for Oxford Police Department employee, James Kevin Houston.
8. Request permission for retired officer, James Kevin Houston, to purchase his service weapon for $1.00, as allowed by State statute. (Jeff McCutchen)
9. Request permission to approve a Parade/Assembly Permit for the Juneteenth Street Festival on Saturday, June 15, 2024 from 2:00pm-8:00pm. (Jeff McCutchen)
10. Request permission to amend the fee schedule for the current 2023-2024 Towing Service Rotation Agreement. (Jeff McCutchen)
11. Request permission for Maggie Abernathy to hire an off-duty, uniformed officer for traffic assistance on May 24, 2024 from 6:00pm-8:00pm. (Jeff McCutchen)
12. Consider a request from Goose Creek to shoot fireworks on Thursday, July 4th between 8:00pm and 8:45pm.
13. Request permission to revise the 2024-2025 5311 grant budget for the Oxford-University Transit System. (Donna Zampella)
14. Annual Affordable Housing Report. (Donna Zampella)
15. Request permission to approve and authorize the Mayor to sign a contract with JM Wood Auctions to sell surplus equipment from the Environmental Services Department. (Amberlyn Liles)
16. Consider the replacement of swings at Avent Park, as recommended by the Oxford Park Commission Board. (Seth Gaines)
17. Second Reading and Public Hearing for a Proposed Ordinance amending Chapter 22-Building, Sections 22-5,54,78-79,82-84, and 86-89 of the City of Oxford Code of Ordinances. (Jonathan Mizell)
18. Request approval of a Final Plat for Case #3081, Oxford Farms, LLC (Andy Callicutt) for “Oxford Farms Subdivision, Phase 11”, for property located at 1811 Reserve Loop, being further identified as PPIN 7948. (Robert Baxter)
19. Request approval of a Final Plat for Case #3082, Oxford Farms, LLC (Andy Callicutt) for “Oxford Farms, Phase 2, Lot 2” for property located at 319 Cottage View, being further identified as PPIN 35714. (Robert Baxter)
20. Request approval of a Final Plat for Case #3085, CB Holdings, LLC (Larry Britt) for “Gardens of Grand Oaks, Phase II”, for property located on Augusta Drive, being further identified as PPIN 25982. (Angie Gragson)
21. Request permission to appoint Preston Taylor as the City’s Voting Delegate for the 2024 MML Annual Conference. (Ashley Atkinson)
22. Consider Change Order #1 from Whitfield Electric Company for the New Oxford Police Department. (Mark Levy)
23. Consider a request to close South 11th Street between Harrison and Tyler Avenue for the demolition of a building at 302 South 11th Street. (Mark Levy)
24. Request permission to enter into a lease agreement with First Presbyterian Church for the use of the east half of City Lot #22. (Mark Levy)
25. Consider a request from JESCO, Inc. for approval to work outside regular hours for concrete pours in relation to the Specialty Orthopedic Group Project at 723 Concordia Avenue. (John Crawley)
26. First reading on a proposed Ordinance amending the Stormwater Ordinance- Article V, Section 98, of the Code of Ordinances. (John Crawley)
27. Request permission to advertise for bids for Phase II-B of the Highway 7 South Water and Sewer Utility Relocation Project. (John Crawley)
28. Request permission to advertise for bids for Phase II-C of the Highway 7 South Water Main Project. (John Crawley)
29. Request permission to accept the bids received and authorize a contract for the Downtown Regional Stormwater Detention Project. (John Crawley)
30. Request permission to accept the bids received and authorize a contract for the Skyline Drive Water Main/Fire Protection Improvement Project. (John Crawley)
31. Request permission to accept the bids received and authorize a contract for the Water Improvement Project on County Roads 322, 324, 326, and 412. (John Crawley)
32. Consider an executive session.
33. Recess to meet on Tuesday, May 28, 2024 at 1:00pm.