City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, February 4, 2025

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on January 21, 2025. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the City Clerk’s Office and authorize its disposal. (Ashley Atkinson)
      2. Request permission to declare equipment surplus in the Oxford Utilities- Water & Sewer Division and authorize its disposal. (Rob Neely)
   2. Grants:
      1. Request permission to approve a grant modification for the DUI Training grant, to allow a driving trip to be changed to a flying trip. (Jeff McCutchen)
   3. Human Resources:
      1. Request permission to accept the resignation of an employee in the Oxford Conference Center Department. (Braxton Tullos)
      2. Request permission to hire a Part-Time employee for the Oxford Conference Center. (Braxton Tullos)
      3. Request permission to hire Seasonal employees in the mTrade Park Department. (Braxton Tullos)
      4. Request permission to accept the retirement of an employee in the mTrade Park Department. (Braxton Tullos)
      5. Request the approval of a transfer/promotion of an employee in the Buildings & Grounds Department. (Braxton Tullos)
      6. Request permission to promote two employees in the mTrade Park Department. (Braxton Tullos)
      7. Request permission to appoint an mtrade Park employee to Safety Leader and authorize the required stipend. (Braxton Tullos)
      8. Request permission to accept the resignation of an employee in the ARC Department. (Braxton Tullos)
      9. Request permission to approve the voluntary demotion of a Part-Time employee in the Development Services-Historic Properties Department. (Braxton Tullos)
      10. Request permission to hire a Part-Time employee in the Development Services- Historic Properties Department. (Braxton Tullos)
      11. Request permission to approve the voluntary demotion of an employee in the Oxford Police Department. (Braxton Tullos)
      12. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      13. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      14. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      15. Request permission to approve volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
      16. Request permission to accept the resignation of a Part-Time employee in the Oxford Police Department. (Braxton Tullos)
      17. Request permission to approve an unpaid intern for the Oxford Municipal Court Department. (Braxton Tullos)
   4. Miscelleanous:
      1. Adopt a Proclamation recognizing February as Career and Technical Education Month
      2. Request permission to approve donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
      3. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   5. Travel Requests:
      1. Request permission for three employees to attend the MMCCA Spring Municipal Clerk Conference on April 9- 11, 2025, in Hattiesburg, MS, at an estimated cost of $2,797.80. (Ashley Atkinson)
      2. Request permission for two employees to attend the Best Friends National Conference on February 19- 23, 2025, in Palm Springs, CA, at an estimated cost of $4,652.00. (Kelli Briscoe)
      3. Request permission for an employee to attend the American Public Power Association CEO Roundtable in Amelia Island, FL on March 16-18, 2025 at an estimated cost of $2,918.00. (Rob Neely)
      4. Request permission for five employees to attend Crisis Intervention training on February 11-14, 2025 in Oxford at no cost to the City. (Jeff McCutchen)
      5. Request permission for an employee to attend the Legacy Program for Men on February 23-March 1, 2025 in Paso Robles, CA at an estimated cost of $1,680.00. (Jeff McCutchen)
      6. Request permission for an employee to attend the IACP Wellness Conference on March 11-13, 2025 in Anaheim, CA at an estimated cost of $2,364.67. (Jeff McCutchen)
      7. Request permission for four employees to attend the Mobile Police Mounted Patrol School on February 24-March 5, 2025 in Mobile, AL at an estimated cost of $5,010.00. (Jeff McCutchen)
      8. Request permission for seven employees to attend First Line Supervision on February 24-26, 2025 at an estimated cost of $2,817.00. (Jeff McCutchen)
      9. Request permission for three employees to attend the APA National Planning Conference on March 27-April 1, 2025 in Denver, CO at an estimated cost of $4,000.00. (Ben Requet)
7. Announce a vacancy on the Oxford School Board.
8. Request permission to hang Double Decker Arts Festival banners on light poles around the square from March 1st-April 30th. (Kinney Ferris)
9. Request permission to approve a Parade/Assembly Permit for St. Peter’s Episcopal Church to host a Mardi Gras Parade on March 3, 2025 from 5:30pm-6:00pm. (Jeff McCutchen)
10. Request permission to approve a Parade/Assembly Permit for Taylor Communications to host a car show on May 17, 2025 from 4:00am-3:00pm. (Jeff McCutchen
11. Adopt a Resolution to ask the Alcoholic Beverage Commission to extend alcohol service hours for Super Bowl LIX on Sunday, February 9, 2025. (Jeff McCutchen)
12. Request permission to change the testing requirements for promotions in the Oxford Fire Department; 4 years to test for Battalion Chief and 2 years to test for Captain. (Joey Gardner)
13. Adopt a Resolution of the Mayor and Board of Aldermen supporting the Federal Tax Exemption on Municipal Bonds, as supported by the MS Municipal League. (Ashley Atkinson)
14. Approval of amendments to the 2022 and 2023 tax rolls for PPIN 39489 to correct an appraisal/assessment error. (Ashley Atkinson)
15. Consider Change Order #1 from FieldTurf USA for additional turf on Quad C at mTrade Park. (Mark Levy)
16. Consider Change Order #4 from Business Communications (BCI) for wireless access points for vehicular gates at the Oxford Police Department. (Mark Levy)
17. Consider a Resolution of the Mayor and Board of Aldermen to approve the recommendations of the Municipal Reserve & Trust Fund regarding the amendment of the local and private legislation for the fund. (Mark Levy)
18. Request approval of a Professional Services Agreement with Integrated Right of Way (iRow) for easements related to the Highway 7 & University Ave. Intersection Improvement Project. (John Crawley)
19. Consider a request from Blackburn Construction Inc. for Sunday work hours at The Pearl in Oxford Commons from February 9-July 31, 2025. (John Crawley)
20. Consider a request from Desoto Electric to close 600 ft of sidewalk along the East side of Molly Barr Rd. from its intersection with Washington Ave. North. (John Crawley)
21. Consider a Resolution of the Mayor and Board of Aldermen to execute contracts for the Pegues Road Extension to Commonwealth Project. (John Crawley)
22. Consider Change Order #4 and Pay Estimate #7 for the Oxford Square Downtown Detention Project. (John Crawley)
23. Consider an executive session.
24. Adjourn.