City of Oxford, Mississippi Board of Aldermen Agenda for Tuesday, January 21, 2020

Meeting is at 5:00 pm.
City Hall Courtroom
Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.
Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Special Meeting on January 7, 2020 and the Regular Meeting on January 7, 2020. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   2. Request permission for an unpaid intern to work in the Municipal Court Department for the 2020 Spring Semester. (Donna Fisher)
   3. Request permission for the General Manager to attend the 2020-2021 Budget Meeting in Jackson, MS on February 22, 2020 at an estimated cost of $187.00. (Donna Zampella)
   4. Request permission for the Environmental Services Superintendent to attend the SWANA National Conference in Atlanta, GA on March 23-25, 2020 at an estimated cost of $288.00. (Amberlyn Liles)
   5. Request permission to send three Environmental Services Employees to the MS Department of Environmental Quality Rubbish Site Training in Ridgeland, MS on February 5-7, 2020 at an estimated cost of $1,035.00. (Amberlyn Liles)
   6. Request permission for the Recycling Coordinator to attend the 2020 Keep America Beautiful-National Conference in Memphis, TN on February 12-14, 2020 at an estimated cost of $1,083.00. (Amberlyn Liles)
   7. Request permission for two employees to attend the MRPA Leadership Summit in Richland, MS on January 28-29, 2020 at an estimated cost of $500.00. (Seth Gaines)
   8. Request permission for the Aquatics Director to attend the Association of Aquatic Professionals Conference in Frisco, TX on February 17-20, 2020 at an estimated cost of $2,000.00. (Seth Gaines)
   9. Request permission for the Fire Chief to attend the MS Fire Chief Association Mid- Winter Conference in Ridgeland, MS on January 23, 2020 at an estimated cost of $322.52. (Joey Gardner)
   10. Request permission for three officers to attend the NTOA/MTOA SWAT School in Holly Springs, MS on February 24-March 3, 2020 at an estimated cost of $900.00. (Jeff McCutchen)
   11. Request permission for seven officers to attend the First Line Supervisor for Law Enforcement class in Oxford, MS on February 24-26, 2020 at an estimated cost of $1,000.00. (Jeff McCutchen)
   12. Request permission for one officer to attend the Trauma-Sexual Assault Investigation- Black Community Training Class in Nashville, TN on February 4-5, 2020 at an estimated cost of $341.92. (Jeff McCutchen)
   13. Request permission for two officers to attend the Evidence Management and Supervisors Class in Tupelo, MS on February 4-5, 2020 at an estimated cost of $650.00. (Jeff McCutchen)
   14. Request permission for two employees to attend the CNCS National Conference in Arlington, VA on May 10-13, 2020 at an estimated cost of $2,607.00. (Arledia Bennett)
   15. Request permission for the City Planner to attend the American Planning Association National Planning Conference in Houston, TX on April 23-28, 2020 at an estimated cost of $2,400.00. (Ben Requet)
   16. Request permission to hire an unpaid intern in the General Government Department. (Bart Robinson)
   17. Request permission to accept the resignation of an employee in the Environmental Services/Recycling Department. (Braxton Tullos)
   18. Request permission to hire a Full-Time Laborer in the Environmental Services/Recycling Department. (Braxton Tullos)
   19. Request permission to hire a Full-Time Firefighter in the Oxford Fire Department. (Braxton Tullos)
   20. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
   21. Request permission to advertise for a Part-Time Dispatcher in the Oxford Police Department. (Braxton Tullos)
   22. Request permission to hire an Full-Time Records Clerk in the Oxford Police Department. (Braxton Tullos)
   23. Request permission to hire an Administrative Assistant in the Human Resources Department. (Braxton Tullos)
   24. Request permission to hire a Part-Time Weekend Laborer for the Buildings & Grounds Department. (Braxton Tullos)
   25. Request permission to hire Seasonal Concessions and Grounds workers for mTrade Park. (Braxton Tullos)
   26. Request permission to hire a Full-Time Parking Enforcement Officer in the Oxford Police Department-Parking Division. (Braxton Tullos)
7. Adopt a retirement resolution for Mary Annie Brown-Foshee.
8. Announce a vacancy on the Planning Commission.
9. Request permission to submit the 2020-2021 5311 Grant Application. (Donna Zampella)
10. Consider a request for Sunday work at The Alexis, located at 81 Ed Perry Boulevard. (Chris Carter)
11. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
12. Request permission to approve a Preliminary and Final Plat for Case #2564, Oxford Farms-Phase 6, for property located on South Lamar Boulevard, being further identified as PPIN #36063. (Ben Requet)
13. Authorize the Mayor to sign an engagement letter with Butler Snow for the completion of the Continuing Disclosure for FY2019. (Ashley Atkinson)
14. Request permission for www.medik9usa.com to use/post pictures of the Oxford Police Department K9 Unit on their website for fundraising purposes in return for donations of K9 supplies. (Jeff McCutchen)
15. Request permission for Oxford Pride to host a parade on May 2, 2020. (Jeff McCutchen)
16. Request permission to declare radio equipment surplus and transfer same to the Lafayette County School District. (Jeff McCutchen)
17. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
18. Request approval of a uniformed officer to work Sunday traffic detail at First Baptist Church. (Jeff McCutchen)
19. Consider an agreement for professional services with Precision Engineering for work related to the Timberlake Treatment Plant Upgrades. (Reanna Mayoral)
20. Consider a request from RW Smith Construction for extended work hours on Sundays at Kroger. (Reanna Mayoral)
21. Consider a request from RW Smith Construction for extended work hours at night at Kroger. (Reanna Mayoral)
22. Consider bids for the East Jackson Avenue Sidewalk project known as Project Number MDOT LPA Project Number STP-8578-00(001)LPA/106610-702000. (Reanna Mayoral)
23. Consider acceptance of maintenance of improvements to Alderson Road and within the South Lamar Court Development. (Reanna Mayoral)
24. Consider acceptance of maintenance of infrastructure associated with the Heights Phase IV. (Reanna Mayoral)
25. Consider acceptance of maintenance of improvements to Sisk Avenue, Ed Perry and Highway 7 ramps per approved MDOT permit. (Reanna Mayoral)
26. Consider a contract for Traffic Signal Maintenance with Eagle Specialty. (Reanna Mayoral)
27. Request permission to reject all bids received on the North Lamar Park Project and readvertise once the project has been redesigned. (Bart Robinson)
28. Consider an executive session.
29. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.