City of Oxford, Mississippi Board of Aldermen Agenda for Tuesday, May 7, 2019

Meeting is at 5:00 pm.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.
Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on April 16, 2019 and the Recess Meeting on April 23, 2019.
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request approval of Bradley Bray as a driver for Oxford Taxi. (Matt Davis)
   2. Request permission for the Director to attend the 2019 MS Tourism Association Board Retreat on May 13-15, 2019 in Biloxi, MS at an estimated cost of $165.00. (Hayden Guest)
   3. Request permission for a Oxford Utilities WWTP employee to attend Wastewater Training on May 21, 2019 in Grenada, MS at an estimated cost of $100.00. (Rob Neely)
   4. Request approval of Bentley Holcombe and Dominic Williams to intern with OPD for the Summer 2019 semester. (Jeff McCutchen)
   5. Request approval for Matthew Blain and Emily Carnes to intern with OPD for the Fall 2019 semester. (Jeff McCutchen)
   6. Request permission for two firefighters to attend a leadership class at the MS Fire Academy on May 7-8, 2018 with the only cost being per diem. (Joey Gardner)
   7. Request permission for one engineer to attend the MS Engineering Society Summer meeting on June 9-12, 2019 in Biloxi, MS at an estimated cost of $1,219.16. (Reanna Mayoral)
   8. Request permission for three employees to attend an Administrative Assistant Conference on June 5, 2019 in Tupelo, MS at an estimated cost of $672.40 (registrations and mileage only). (Reanna Mayoral)
   9. Request permission for two employees to attend MS SWANA on May 14-15, 2019 in Bay St. Louis, MS at an estimated cost of $1,458.00. (Amberlyn Liles)
   10. Request permission to promote three employees in the Oxford Fire Department. (Braxton Tullos)
   11. Request permission to hire part-time seasonal employees in the Environmental Services Department. (Braxton Tullos)
   12. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
   13. Request permission to accept the resignation of an employee in the Oxford Utilities Department and due to some anticipated retirees, to also advertise for Wastewater/Water Service Technicians. (Braxton Tullos)
   14. Request permission to promote two employees at FNC Park and approve the transfer of one employee from the Oxford Park Commission to FNC Park. (Braxton Tullos)
   15. Request permission to employ a Laborer for the Buildings & Grounds Department. (Braxton Tullos)
   16. Request permission to utilize the National Caucus and Center on Black Aging, Inc. (NCBA) to employ a worker for the City at no cost. (Braxton Tullos)
   17. Request permission to advertise for Part-time Seasonal Maintenance employees for the Oxford Utilities Department. (Braxton Tullos)
7. Adopt a proclamation for Bike Month.
8. Adopt a proclamation for National Travel and Tourism Week.
9. Presentation of Visit Oxford’s Travel & Tourism Economic Impact for FY18 and Mid-Year Report for FY19. (Mary Allyn Hedges)
10. Request permission to submit the signed FTA Certifications and Assurances for the 2019- 2020 Program Year. (Donna Zampella)
11. Third reading and vote on a proposed Ordinance amending Chapter 22 to create Section 22-3, Temporary Certificate of Occupancy Issuance and Fee Schedule in the City of Oxford, Mississippi Code of Ordinances. (Chris Carter)
12. Second reading and public hearing of a proposed ordinance for Case #2482, Oxford Wisteria, LLC, to rezone +/- 1.44 acres from (NR) Neighborhood Residential to (SCO) Suburban Corridor for property located east of South Lamar, and approximately +/- 250 feet south of Office Park Drive, being further identified as PPIN 8907. (Judy Daniel)
13. Second reading and public hearing of a proposed ordinance for Case #2483, Blackburn Communities, LLC, Rebel Hospitality, Inc. (New Regional Planning), and Kenlan Development for modifications to the Oxford Commons Planned Unit Development (PUD). (Judy Daniel)
14. Request permission to accept a donation of gym equipment from a citizen. (Joey Gardner)
15. Request permission to accept a donation of bottled water from Office Depot. (Joey Gardner)
16. Request permission to accept the donation of Narcan from Communicare to be placed in all of the fire trucks. (Joey Gardner)
17. Request permission to apply for the Firehouse Subs Grant in the amount of $30,000.00 with no match. (Joey Gardner)
18. Third reading and vote on a proposed Ordinance amending Chapter 50, Article IV-Smoking Ban of the Code of Ordinances of the City of Oxford, Mississippi. (Jeff McCutchen)
19. First reading of a proposed Ordinance amending Chapter 74, Article 74-13 prohibiting the use, purchase, possession, distribution, sale or offering for sale of synthetic cocaine or other synthetic products. (Jeff McCutchen)
20. Request permission to declare 5 vehicles surplus in the Metro Narcotics Unit and authorize their sale on govdeals.com. (Jeff McCutchen)
21. Consider a request from Community Church to use uniformed officers for traffic detail. (Jeff McCutchen)
22. Request permission to accept the bids and award the low bid for a truck for the Public Works Department. (Reanna Mayoral)
23. Request permission to accept an Indemnity Agreement from Pine Bluff Investments, LLC for water lines installed within a privately owned dam approved as part of the Site Plan for Wellington Place, Case #2460. (Reanna Mayoral)
24. Consider a request from MTE, LLC to close University Avenue for one day to install a sewer main to serve Sonic. (Reanna Mayoral)
25. Consider a request for a revocable license for W. L. Burle to install remediation recovery wells and associated piping in the right of way of South Lamar at the Oxford Marathon gas station. (Reanna Mayoral)
26. Request permission to apply for CDBG (Community Development Block Grant) funds for the North Lamar Sewer Project and authorize the Mayor to sign all related documents. (Reanna Mayoral)
27. Request permission to approve a resolution detailing the City of Oxford’s responsibility in maintaining the proposed system to receive CDBG funds for the North Lamar Sewer Project. (Reanna Mayoral)
28. Request permission to approve a resolution to commit matching funds necessary to receive CDBG funds for the North Lamar Sewer Project. (Reanna Mayoral)
29. Discuss and authorize the Mayor to sign Amendment #2 to the Agreement between Client and Kimley-Horn & Associates, LLC for the Downtown Managed Parking System. (Bart Robinson)
30. Consider approval of additional parking areas/spaces to be included in the Downtown Managed Parking System. (Bart Robinson)
31. Declare IPS as a sole source for the purchase of additional parking meters and a parking lot kiosk for the Downtown Managed Parking System. (Bart Robinson)
32. Consider approval of a contract for the swap of real estate between the City of Oxford and Chan Patel Family Holdings, LLC. (Bart Robinson)
33. Consider Change Order #2 for Maloney Glass and Overhead Door for the Downtown Parking Garage. (Bart Robinson)
34. Consider Change Order #5 for Peter J. Maloney, Inc. for the Activity Center. (Bart Robinson)
35. Consider Change Order #7 for Shaw Services for the Activity Center. (Bart Robinson)
36. Consider Change Order #9 for Whitfield Electric Co. for the Activity Center. (Bart Robinson)
37. Consider Change Order #1 for Gym Services and Installation Co. for the Activity Center. (Bart Robinson)
38. Consider Change Order #1 for Mike Rozier Construction Co., Inc. for the Activity Center. (Bart Robinson)
39. Consider Change Order #2 for Covington Flooring Co., Inc. for the Activity Center. (Bart Robinson)
40. Consider Change Order #3 for Acoustics & Specialties, LLC for the Activity Center. (Bart Robinson)
41. Consider Change Order #6 for Peter J. Maloney, Inc. for the Activity Center. (Bart Robinson)
42. Consider an executive session.
43. Recess to meet on May 10, 2019 at Oxford Utilities.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk:aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.