City of Oxford, Mississippi Board of Aldermen Agenda for Tuesday, November 5, 2019

Meeting is at 5:00 pm.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Approve a correction to the adopted minutes of the October 1, 2019 Regular Meeting. (Ashley Atkinson)
5. Authorize the approval of the minutes of the Regular Meeting on October 15, 2019. (Ashley Atkinson)
6. Authorize the approval of accounts for all city departments.
7. Consider the consent agenda:
   1. Request permission for two Deputy City Clerks to attend the 2019 MS Municipal Clerks & Collectors Association Winter Education Workshop on December 11- 13, 2019, in Jackson, MS, at an estimated cost of $1,300.00. (Ashley Atkinson)
   2. Request permission for an employee to attend the MSAE Fall Conference on November 17- 19, 2019, in Biloxi, MS, at an estimated cost of $927.66. (Hayden Guest)
   3. Request permission for the OCC Director to attend the MS Tourism Association Board Meeting on November 20, 2019, in Jackson, MS, at an estimated cost of $190.24. (Hayden Guest)
   4. Request permission for three officers to attend the NNDDA K-9 Certification Training on November 12- 14, 2019, in Moorhead, MS, at an estimated cost of $844.00. (Jeff McCutchen)
   5. Request permission for three inspectors to attend the 2019 Building Officials Association of MS Winter Training Conference on December 4- 6, 2019, in Oxford, MS, at an estimated cost of $450.00 (Chris Carter)
   6. Request permission for two fire inspectors to attend the 2019 Building Officials Association of MS Winter Training Conference on December 4- 6, 2019, in Oxford, MS, at an estimated cost of $300.00. (Joey Gardner)
   7. Request permission for three Oxford Fire Department employees and the Chief Operations Officer to travel to the Eone Factory on November 12- 15, 2019, in Ocala, FL, at no cost to the City of Oxford. (Joey Gardner)
   8. Request permission for the General Manager to attend a TVA meeting on November 7, 2019, in Franklin, TN, at an estimated cost of $206.72. (Rob Neely)
   9. Request permission for 7 individuals to attend the MS Urban Forest Council Annual Conference on November 7- 8, 2019, in New Albany, MS, at an estimated cost of $607.76. (Bart Robinson)
   10. Request permission to attend an Executive Board Meeting on November 14- 15, 2019, in Southaven, MS, at no cost to the City of Oxford. (Donna Fisher)
   11. Request permission to hire a part-time driver for the Double Decker Bus. (Braxton Tullos)
   12. Request permission for Lauren Wheelock, Elizabeth-Ann Bosworth, Emily Olsen, Jeffrey Robinson, and Tyler Thomas to intern with the Oxford Police Department for the Spring 2020 Semester. (Jeff McCutchen)
   13. Request permission to hire a full-time laborer in the Building and Grounds Department. (Braxton Tullos)
   14. Request permission to accept the retirement of an employee with Oxford Utilities. (Braxton Tullos)
   15. Request permission to hire a part-time facility worker at the Oxford Conference Center. (Braxton Tullos)
8. Adopt a Proclamation to recognize November as Pulmonary Hypertension Awareness Month.
9. Recognition of awards from the Mississippi Chapter of the American Planning Association. (Ben Requet)
10. Consider an appeal of the Planning Commission’s decision to deny variances as requested by John Trezevant, Galleria II, LLC, for Cases #2522, #2523, and #2524 for property located at 2619 Jackson Avenue West, being further identified as PPIN 7868. (Judy Daniel)
11. Request approval of a Preliminary and Final Plat for Case #2509- ‘Galleria II Subdivision’ for property located at 2619 Jackson Avenue West, being further identified as PPIN 7868. (Judy Daniel)
12. Discuss and consider a water adjustment for 824 Maplewood Drive. (Rob Neely/ Jody Burnett)
13. Discuss and consider a water adjustment for Rosemont Loop. (Rob Neely/ Rosemont HOA)
14. Announce a vacancy on the Courthouse Square Historic Preservation Commission.
15. Authorize two reappointments to the Downtown Parking Committee.
16. Authorize two new appointments to the Downtown Parking Committee.
17. Authorize an appointment to the Tree Board.
18. Authorize an appointment to the Pathways Commission.
19. Authorize an appointment to the Historic Properties Commission. (Kate Kenwright)
20. Request permission to accept the FY2019 Audit Report and the 2019 TVA Annual Report for Oxford Utilities. (Rob Neely)
21. Request permission to advertise for bids for the municipal depository for calendar years 2020 and 2021. (Ashley Atkinson)
22. Request approval of changes to the Oxford Fire Department’s Standard Operating Guidelines. (Joey Gardner)
23. Request permission to apply for Firehouse Subs Grant for up to $30,000 with no match required. (Joey Gardner)
24. Request permission to declare equipment in the Oxford Fire Department surplus and authorize its disposal. (Joey Gardner)
25. Request permission to declare equipment in the Oxford Police Department- Parking Division surplus and authorize its disposal. (Matt Davis)
26. Request permission to terminate the parking ticket collection contract with Jacob Law Group, PLLC. (Matt Davis)
27. Request permission for two officers to attend the 2019 CALEA Conference Training on November 12- 16, 2019, in Covington, KY, at an estimated cost of $3,572.00. (Jeff McCutchen)
28. Request approval for uniformed officer(s) to work detail for Federal Bankruptcy Trustees at the Oxford Conference Center. (Jeff McCutchen)
29. Request permission for the Code Enforcement Division of the Oxford Police Department to begin the demolition process for the unsafe and uninhabitable structure located at 12 Highway 334. (Jeff McCutchen)
30. Request permission to accept the Reverse Auction Bid for the purchase of a Roll-Off Truck for the Environmental Services Department. (Amberlyn Liles)
31. Request permission to accept the bid for the Quad C Turf Project at FNC Park. (Brad Freeman)
32. Request permission to advertise for bids on a new sweeper truck for the Building and Grounds Department. (Greg Pinion)
33. Request approval of a Final Plat (amended) for Case #2533- ‘Country Club Subdivision, Lot 77’, for property located at 110 Glen Eagle Club Road, being further identified as PPIN 5734. (Gray Parker)
34. Request approval of a Final Plat (amended) for Case #2541- ‘Bramlett Gardens, Lots 106, 107, 108, 109, and 111’ for property located at 504 Sisk Avenue, being further identified as PPIns 4852, 4854, and 4851. (Gray Parker)
35. Request approval of a Final Plat (Amended) for Case #2552- ‘Oxford Commerce Park, Lot 1’, for property located at Commerce Drive and Highway 7 South, being further identified as PPIN 29161. (Ben Requet)
36. Request approval of a Preliminary and Final Plat for Case #2554- ‘Lot 1, The Summit, Phase I’ for property located at Commonwealth Boulevard, being further identified as PPIN 4705. (Ben Requet)
37. Request approval of a Preliminary and Final Plat for Case #2555- ‘Fire Station at Oxford Commons’ for property located on F.D. “Buddy” East Parkway, being further identified as PPIN 4503. (Ben Requet)
38. Request permission to approve and authorize the Mayor and the Director of Development Services to sign the Software Service Agreement with Tyler Technologies, Inc. (Hollis Green)
39. Request permission to accept and authorize the Mayor to sign the 2019 Homeland Security Grant for $29,063 for cybersecurity software, with no match required. (Jimmy Allgood)
40. Consider designating Jimmy Allgood as the SGA (Sub-grantee Grant Administrator) for the 2019 Homeland Security Grant. (Jimmy Allgood)
41. Consider request to accept ownership and maintenance of the Murray Loop Water System off of South Lamar Blvd. (Reanna Mayoral)
42. Request for extended work hours for Phoenix Fabricators. (Reanna Mayoral)
43. Consider Change Order 1 – Patton Construction for the South Lamar- Azalea/ Park Signalization project. (Reanna Mayoral)
44. Consider a request to close Harrison between 10th Street and South Lamar for a fiber installation. (Reanna Mayoral)
45. Consider authorizing renewal of property insurance for 2020. (Bart Robinson)
46. Consider “Resolution Adopting the Official Voting Ward Map of the City of Oxford”. (Bart Robinson)
47. Consider acceptance of EDA release and approval of covenants of use for the Oxford Enterprise Center from 2001 Mortgage Agreement. (Bart Robinson)
48. Consider accepting a donation from David Blackburn for property to be used for Fire Station located on F.D. Buddy East Parkway. (Bart Robinson)
49. Consider request for permission to advertise for bids for Fire Station located on F.D. Buddy East Parkway. (Bart Robinson)
50. Consider proposal for professional services from Roland, Woolworth & Associates, LLC for evaluation of conditions, applicability, enforce-ability, and analysis of proposed sound ordinance. (Bart Robinson)
51. Accept Bids for Alterations and Additions to the Maintenance and Operations Facility of Oxford University Transit. (Bart Robinson)
52. Consider approval of Change Order 002 – Fireline, Inc. for the Downtown Parking Garage. (Bart Robinson)
53. Consider approval of Change Order 002 – Graham Roofing, Inc. for the Downtown Parking Garage. (Bart Robinson)
54. Consider approval of Change Order 003 – Maloney Glass and Overhead Door for the Downtown Parking Garage. (Bart Robinson)
55. Consider approval of Change Order 007 – Shaw Services, LLC for the Downtown Parking Garage. (Bart Robinson)
56. Consider approval of Change Order 004 – Structural Waterproofing and Restoration, LLC for the Downtown Parking Garage. (Bart Robinson)
57. Consider approval of Change Order 005 – Tindall Corporation for the Downtown Parking Garage. (Bart Robinson)
58. Consider approval of Change Order 003 – Tri Star Mechanical Contractors for the Downtown Parking Garage. (Bart Robinson)
59. Consider an executive session.
60. Consider bids for sidewalk improvements for the East Jackson Avenue Sidewalk project, known as MDOT LPA Project Number STP-8578-00(001)LPA/106610-702000. (Reanna Mayoral)
61. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.