City of Oxford, Mississippi Board of Aldermen Agenda – Tuesday, February 4, 2020

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.
Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on January 21, 2020 and the Special Meeting on January 28, 2020. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   2. Request permission for the Sales Manager to attend the MSAE Lunch & Learn in Jackson, MS on February 5, 2020 at an estimated cost of $219.00. (Hayden Guest)
   3. Request permission for the Director to attend the MS Tourism Association Board Meeting in Jackson, MS on February 19, 2020 at an estimated cost of $181.70. (Hayden Guest)
   4. Request permission for the City Clerk to attend the 50th Annual Spring Conference of the MS Municipal Clerks and Collectors Association in Bay St. Louis, MS on March 25-27, 2020 at an estimated cost of $860.00. (Ashley Atkinson)
   5. Request permission for the Mayor, Board of Aldermen, Department Heads, and City Attorney to attend the 2020 MML Conference in Biloxi, MS on June 29-July 1, 2020. (Ashley Atkinson)
   6. Request permission to send a mechanic to the Conference & Waste Expo in New Orleans, LA on May 3-7, 2020 at an estimated cost of $380.00. (Bo Ragon)
   7. Request permission to send two employees to MS SWANA in Gulfport, MS on April 14-16, 2020 at an estimated cost of $1,212.00. (Amberlyn Liles)
   8. Request permission to send five employees to the Conference & Waste Expo in New Orleans, LA on May 3-7, 2020 at an estimated cost of $1,900.00. (Amberlyn Liles)
   9. Request permission for four officers to attend the Mobile Police Department’s Mardi Gras Mounted Patrol School in Mobile, AL on February 17-26, 2020 at an estimated cost of $1,640.00. (Jeff McCutchen)
   10. Request permission for one officer to attend a Computer Education Class on Tuesdays and Thursdays from February 18, 2020- March 19, 2020, in Meridian, MS, at an estimated cost of $170.00. (Jeff McCutchen)
   11. Request permission for a Lineman to attend TVPPA Advanced Phase I and Phase II Lineman Training in Jackson, TN on March 24-26, 2020 and April 28-30, 2020 at an estimated cost of $2,317.50. (Rob Neely)
   12. Request permission for an Apprentice Lineman to attend TVPPA Lineman Training (Digger Derrick Lab and Construction Lab 2) in Jackson, TN on May 12-14, 2020 and June 22-26, 2020 at an estimated cost of $2,757.25. (Rob Neely)
   13. Request permission for two Apprentice Lineman to attend TVPPA Lineman Training (Operations Lab 3) in Jackson, TN on August 17-21, 2020 at an estimated cost of $2,723.58. (Rob Neely)
   14. Request permission for the General Manager to attend the TVPPA All Member Meeting in Murfreesboro, TN on February 5, 2020 at an estimated cost of $250.00. (Rob Neely)
   15. Request permission to promote an employee in the Environmental Services Department. (Braxton Tullos)
   16. Request permission to promote an employee in the Environmental Services Department. (Braxton Tullos)
   17. Request permission to promote three employees in the Oxford Police Department. (Braxton Tullos)
   18. Request permission to adjust the salaries of two employees in the Oxford Police Department. (Braxton Tullos)
   19. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
   20. Request permission to hire seasonal workers at mTrade Park. (Braxton Tullos)
   21. Request permission to hire a Building/Zoning Inspector in the Development Services- Building Department. (Braxton Tullos)
   22. Request permission to hire three part-time docents for the Historic Properties Department. (Braxton Tullos)
   23. Request permission to accept the resignation of an employee in the Oxford Utilities- Water & Sewer Department and advertise for a replacement. (Braxton Tullos)
7. Update from the Tree Board. (Cowan Hunter)
8. Update on affordable housing in Oxford. (Stewart Rutledge)
9. Announce a vacancy on the Planning Commission.
10. Adopt a proclamation recognizing National Future Business Leaders of America – Phi Beta Lambda Week.
11. Request permission to declare a bus surplus in the Oxford-University Transit Department and authorize its disposal. (Donna Zampella)
12. Request permission for an Apprentice Lineman to attend the TVPPA Lineman Training (Underground Lab 4 and Troubleshoot Lab 5) in Jackson, TN on October 5-9, 2020, November 30-December 4, 2020 at an estimated cost of $3,069.50. (Rob Neely)
13. Request permission to advertise for reverse auction with Central Bidding for a litter picker. (Amberlyn Liles)
14. First reading of a proposed ordinance amending Chapter 50, Article IV, Smoking Ban, to add section 50-94, Restrictions on Electronic Smoking Devices. (Jeff McCutchen)
15. Request permission to declare weapons surplus in the Oxford Police Department-Metro Narcotics Department and authorize destruction of same. (Jeff McCutchen)
16. Request permission to declare equipment surplus in the Oxford Police Department-Metro Narcotics Department. (Jeff McCutchen)
17. Consider a contract with Daniels & Associates for professional services related to the mTrade Part Test Wells Project. (Reanna Mayoral)
18. Consider a request from the Oxford School District for partial closures of Washington Avenue between Molly Barr and Dr. Martin Luther King, Jr. Boulevard for March 7-15, 2020. (Reanna Mayoral)
19. Consider a request for extended work hours at the Central Elementary School construction site on Washington Avenue on Sunday, March 15, 2020. (Reanna Mayoral)
20. Consider the approval of Change Order #3 for the Jefferson Avenue Widening Project in the amount of $5,422.95. (Reanna Mayoral)
21. Consider a request to use Lamar Park for a surveying exercise for ground penetrating radar. (Bart Robinson)
22. Request permission to accept the bids and award the contract for the East Oxford Fire Station (Station #2). (Bart Robinson)
23. Request permission to adopt a resolution to apply for a grant through the MS Department of Wildlife and Fisheries Recreational Trails Fund for trail development at Woodlawn Davis Park, in the amount of up to $120,000.00, with a 50/50 match.
24. Request permission to adopt a resolution to apply for a grant through the MS Department of Wildlife and Fisheries Land and Water Conservation Fund for the construction of a pavilion and restrooms at Woodlawn Davis Park, in the amount of up to $120,000.00, with a 50/50 match.
25. Consider an executive session.
26. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.