City of Oxford, Mississippi Board of Aldermen Agenda – Tuesday, March 3, 2020

Meeting is at 5:00 pm in the City Hall Courtroom.

 Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.
Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on February 18, 2020 and the Recess Meeting on February 24, 2020. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   2. Request permission to accept a technical correction to the recently adopted Historic Preservation Ordinance, 2020-1. (Ben Requet)
   3. Request permission for the Mayor, Board of Aldermen and City Employees to attend Oxford Day at the State Capitol on March 18, 2020. (Bart Robinson)
   4. Request permission for an employee to attend the CSA Annual User’s Education Conference on June 29- July 2, 2020 in Orange Beach, AL at an estimated cost of $2,244.72. (Rob Neely)
   5. Request permission for one employee to attend Media Training at Hattiesburg Police Department on March 9-12, 2020 at an estimated cost of $763.84. (Jeff McCutchen)
   6. Request permission for one investigator to attend the 7th Annual One Loud Voice Conference on March 7, 2020 in Biloxi, MS at an estimated cost of $184.00. (Jeff McCutchen)
   7. Request permission for an employee to attend the MS Partners in Preparedness Summit in Biloxi, MS on May 3-7, 2020 at an estimated cost of $728.68. (Hollis Green)
   8. Request permission for four people to attend training at The Crossroads in Corinth, MS on March 13-15, 2020 at an estimated cost of $1,533.00. (Joey Gardner)
   9. Request permission for three inspectors to attend the MS Association of Public Fire Safety Educators (MAPFSE) Conference in Biloxi, MS on April 22-24, 2020 at an estimated cost of $1,166.94. (Joey Gardner)
   10. Request permission to host a Trench Rescue Class for MS Taskforce 1 on March 25, 2020 at no cost to the City. (Joey Gardner)
   11. Request permission for a step increase for an employee in the Development Services-Building Department. (Braxton Tullos)
   12. Request permission to approve an increase in pay for an employee in the Oxford Police Department. (Braxton Tullos)
   13. Request permission for an employee to attend the MS Municipal Service Company’s Basic and Advance Municipal Liability & Worker’s Compensation Workshop in Starkville, MS on April 16, 2020 at an estimated cost of $117.30. (Braxton Tullos)
   14. Request permission to hire three Full-Time Firefighters in the Oxford Fire Department. (Braxton Tullos)
   15. Request permission to accept the resignation of an employee in the City Shop. (Braxton Tullos)
   16. Request permission to hire a Full-Time Laborer in the Environmental Services-Recycling Department. (Braxton Tullos)
   17. Request permission to advertise for Seasonal Laborers in the Environmental Services Department. (Braxton Tullos)
   18. Request permission to advertise for Seasonal Laborers in the Buildings & Grounds Department. (Braxton Tullos)
   19. Request permission to accept the resignation of an employee in the Parking Enforcement-Double Decker Bus Department. (Braxton Tullos)
7. Adopt an intent resolution of the Mayor and Board of Aldermen of the City of Oxford, Mississippi authorizing and directing preparations for the issuance of a series of refunding bonds of the City of Oxford, Mississippi for the purpose of refunding all or a portion of certain outstanding bonds of said city; and for related purposes. (Sam Noblin)
8. Consider a request for extended work hours for the demolition of the building located at 208 South Lamar. (Chris Carter)
9. Request permission to apply for an Assistance to Firefighters Grant (AFG) in the amount of $25,000.00 with a 10% match. (Joey Gardner)
10. Second reading and public hearing for a proposed Ordinance for Case #2585, to rezone approximately +/- 3 acres from Neighborhood Residential (NR) to Traditional Neighborhood Business (TNB) for property located at 281 Hwy 7 South, being further described as PPINs 10329 and 10330. (Ben Requet)
11. Second reading and public hearing for an Ordinance amending Chapter 102, Section 549, Time Limitations in certain areas, to remove the three (3) hour time limit on football game days. (Matt Davis)
12. Request permission to apply for a MS Office of Highway Safety Impaired Driving Enforcement Training (405D Impaired Driving Funds) Grant in the amount of $634,278.76. (Jeff McCutchen)
13. Request permission to apply for a MS Office of Highway Safety Impaired Driving Enforcement (405D) Grant in the amount of $119,484.97. (Jeff McCutchen)
14. Request permission to apply for a MS Office of Highway Safety Police Traffic Services Enforcement (402) Grant in the amount of $13,272.00. (Jeff McCutchen)
15. Request permission to accept the donation of surveillance equipment from Woods Security. (Jeff McCutchen)
16. Request approval for a parade permit for the Destination Car Show to be held on May 16, 2020, including a request for the use of a City parking lot and reserved parking along Monroe Avenue. (Jeff McCutchen)
17. Request permission for the Oxford Police Department to have an approved standing order to assist, when needed, at the Oxford Treatment Center which is located outside the City limits. (Jeff McCutchen)
18. Consider a contract with Elliott & Britt Engineering, P.A., for professional services required for the East Jackson Sidewalk widening project. (Reanna Mayoral)
19. Consider Change Order #2 in the amount of $15,234.00 and for additional contract time for the Wastewater Treatment Plant Flow Equalization project. (Reanna Mayoral)
20. Request permission to advertise for bids for the Anderson Road Pipe Replacement project. (Reanna Mayoral)
21. Consider the updated estimate for the Slack Road Lift Station and funding as incentives for affordable housing in conjunction with Eastover, Belle River, and Owens Place (Belle River Phase II). (Bart Robinson)
22. Consider affordable housing incentives and restrictions for Villa West. (Bart Robinson)
23. Consider the renewal of the fire service contract with the University of MS for July 2020 to June 2023. (Bart Robinson)
24. Authorize the Mayor to sign a contract for tree inventory for the annexed areas in conjunction with the MS Forestry Commission-USDA Forest Service Grant. (Bart Robinson)
25. Consider Change Order #9 for Shaw Services for the Downtown Parking Garage. (Bart Robinson)
26. Consider an executive session.
27. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.