City of Oxford, Mississippi Board of Aldermen Meeting Agenda – April 15, 2025

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments are available for download here.

1. Opening the Meeting
   1. Call to order.
   2. Adopt the agenda for the meeting.
   3. Mayor’s Report
2. Regular Agenda: New Business
   1. Authorize the approval of the minutes of the Regular Meeting on April 1, 2025 and the Recess Meeting on April 2, 2025. (Ashley Atkinson)
   2. Authorize the approval of accounts for all city departments.
3. Consider the consent agenda
   1. Fixed Assets Management
      1. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
      2. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      3. Request permission to declare equipment surplus in the Oxford Conference Center Department and authorize its disposal. (Micah Quinn)
   2. Grants
      1. Request permission to accept the modifcation of the 405D Impaired Driving Grant. (Jeff McCutchen)
   3. Human Resources
      1. Request permission to hire three employees in the Oxford Fire Department. (Braxton Tullos)
      2. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to transfer an employee from the Buildings & Grounds Department to the Environmental Services Department. (Braxton Tullos)
      4. Request permission to accept the resignation of six Part-Time employees in the mTrade Park Department. (Braxton Tullos)
      5. Request permission to hire a Part- Time employee in the mTrade Park Department. (Braxton Tullos)
      6. Request permission to approve volunteers for the Oxford ARC. (Kelli Briscoe)
      7. Request permission to hire Seasonal, Part-Time employees in the Environmental Services Department. (Braxton Tullos)
      8. Requst permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
   4. Miscellaneous
      1. Request permission to approve the water and sewer adjustments as per the Oxford Utilities Adjustments Policy. (Rob Neely)
      2. Request permission to adopt a Proclaimation designating April as National Child Abuse Prevention Month in Oxford.
      3. Request permission to approve donations for the beneft of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests
      1. Request permission for three employees to attend Integrating Communications, Assessments and Tactics Instructor on May 1-2, 2025 in Pearl, MS at an estimated cost of $958.70. (Jeff McCutchen)
      2. Request permission for one employee to attend MBI Training Initiative on April 22, 2025 in Pope, MS at no cost to the city. (Jeff McCutchen)
      3. Request permission for one employee to attend the 2025 MS Public Safety Summit on May 28-30, 2025 in Flowood, MS at an estimated cost of $681.00. (Jeff McCutchen)
      4. Request permission for one employee to attend Law Enforcement Chaplain Training Program on April 28-May 1, 2025 in Pearl, MS at an estimated cost of $481.00. (Jeff McCutchen)
      5. Request permission for one employee to attend Dispatch-Domestic Violence training on May 20, 2025 in Hernando, MS at an estimated cost of $150.00. (Jeff McCutchen)
      6. Request permission for one employee to attend Dispatch-Human Trafcking training on May 19, 2025 in Hernando, MS at an estimated cost of $150.00. (Jeff McCutchen)
      7. Request permission for two employees to attend IAED-40 Hour Basic Course training on May 19-23, 2025 in Starkville, MS at an estimated cost of $2,163.00. (Jeff McCutchen)
      8. Request permission for one employee to attend NEICI Suicide Calls training on April 29, 2025 in Columbus, MS at an estimated cost of $150.00. (Jeff McCutchen)
4. Regular Agenda: Other Departments
   1. Recognize the Oxford Police Department Victim Services Unit for an award given by the Attorney General’s Office, in celebration of Crime Victims’ Rights Week. (Jeff McCutchen)
   2. Request permission to approve a Resolution of the Mayor and Board of Aldermen of the City of Oxford, Mississippi authorizing and directing the issuance of the City of Oxford, Mississippi General Obligation Bonds (Public Improvements Issue), Series 2025, in the aggregate principal amount of fve million ($5,000,000) dollars for upgrades to City infrastructure and buildings, along with the Preliminary Ofcial Statement, as provided by Butler Snow, LLP.. (Sue Fairbank)
   3. Tree Board Update. (Cowan Hunter)
   4. Authorize an appointment to the Affordable Housing Commission.
   5. Request permission to accept the reverse auction bids for equipment for the Environmental Services Department. (Amberlyn Liles)
   6. Request permission to accept a food insurance quote from Wright National Flood Insurance Company for an annual premium of $1,890.00 for the Oxford-University Transit System. (Walt McCullough)
   7. Request permission to approve a list of budget amendments and re-allocations. (Ashley Atkinson)
5. Regular Agenda: Police Department
   1. Request permission to approve a Parade/Assembly Permit for Oxford-Lafayette Fuller Center for Housing to host a home dedication ceremony on May 17, 2025 from 3:00pm-5:00pm. (Jeff McCutchen)
6. Regular Agenda: Special Projects
   1. Request permission to accept an Adopt-a-Street Contract with UM Environmental Coalition for the maintenance of Oxford Way. (Mark Levy)
   2. Consider a contract for professional services with Beard and Riser for the design of Pickleball Courts at Stone Park. (Mark Levy)
   3. Consider amendments to Change Order #2 and #3 for the Oxford Swimming Pool Renovation. (Mark Levy)
   4. Consider Change Order #4 for the Oxford Swimming Pool Renovation. (Mark Levy)
   5. Request permission to accept the bids received and award a contract for ROW maintenance. (Mark Levy)
7. Regular Agenda: Development Services-Engineering Department
   1. Consider Change Order No. 1 and Payment Application No.3 for the North Lamar Sewer Project. (John Crawley)
   2. Request permission to approve revisions on Change Orders No. 4 and No. 5 for the Oxford Square Downtown Detention Project. (John Crawley)
   3. Consider a request from Blackburn Construction for extended work hours Monday-Friday beginning April 16th through June 16 for early morning concrete pours. (John Crawley)
8. Regular Agenda: Closing the Meeting
   1. Consider an executive session.
   2. Adjourn.