City of Oxford, Mississippi Board of Aldermen Meeting Agenda – March 18, 2025

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments are available for download here.

Opening the Meeting
1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
Regular Agenda: City Clerk’s Office
1. Authorize the approval of the minutes of the Regular Meeting on March 4, 2025. (Ashley Atkinson)
2. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
Consider the consent agenda
1. Fixed Assets Management
  1. Request permission to declare equipment surplus in the mTrade Park Department and authorize its disposal. (Brad Freeman)
  2. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
  3. Request permission to declare equipment surplus in the Oxford Utilities- Water & Sewer Department and authorize its disposal. (Rob Neely)
  4. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
2. Grants
3. Human Resources
  1. Request approval to promote two part-time employees in the mTrade park department. (Braxton Tullos)
  2. Request approval to hire three employees in the mTrade Park Department. (Braxton Tullos)
  3. Request approval to promote an employee in the Oxford Fire Department. (Braxton Tullos)
  4. Request approval to accept the resignation of a contractual employee in the Municipal Court Department. (Braxton Tullos)
  5. Request approval to accept the resignation of an employee in the Oxford Utilities-Electric Division. (Braxton Tullos)
  6. Request approval to hire an employee in the Oxford Utilities-Electric Division. (Braxton Tullos)
  7. Request approval to hire an employee in the Development Services-Planning Department. (Braxton Tullos)
  8. Request permission to promote eleven employees in the Environmental Services Department. (Braxton Tullos)
  9. Request permission to hire an employee in the Oxford Animal Resource Center Department. (Braxton Tullos)
  10. Request permission to approve volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
4. Miscellaneous
  1. Request approval of water and/or sewer adjustments, in accordance with the Oxford Utility Leak Adjustment Policy. (Rob Neely)
  2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
5. Travel Requests
  1. Request permission for five employees to attend the SWANA Regional Conference on April 26-May 1, 2025 in Biloxi, MS at an estimated cost of $1,360.00. (Amberlyn Liles)
  2. Request permission for an employee to attend the 2025 Building Officials Conference on June 8-14, 2025 in Gulfport, MS at an estimated cost of $1,687.40. (Joey Gardner)
  3. Request permission for an employee to attend Ballistic Shield Instructor training in Frankfort, KY on April 7-10, 2025 for an estimated cost of $1,658.00. (Jeff McCutchen)
  4. Request permission for an employee to attend Instructor Development in Oxford, MS on April 7-11, 2025 for an estimated cost of $400.00. (Jeff McCutchen)
  5. Request permission for one employee to teach Courtroom Testimony in Moorehead, MS on June 2, 2025 at no cost to the City. (Jeff McCutchen)
  6. Request permission for three employees to attend the Points of Light conference on June 3-6, 2025 in New Orleans, LA at an estimated cost of $4,000.00. (Marlee Carpenter)
  7. Request permission for an employee to attend the Mississippi Partners in Preparedness Conference on May 19-23, 2025 in Biloxi, MS at an estimated cost of $963.00. (Hollis Green)
New Business
1. Request permission to advertise for reverse auction bids for two 8-yard rear load garbage trucks. (Amberlyn Liles)
2. Request permission to approve a subscription agreement with LexisNexis for public records search services for the Oxford Municipal Court and City Clerk’s Office. (Ashley Atkinson)
3. Request permission to allow the John C. Stennis Institute of State Government and Community Development to perform a salary survey for the City of Oxford. (Braxton Tullos)
4. Request permission to approve a Parade/Assembly permit for Brooks Fuller to host a ribbon cutting for Room2Room Movers in the City Hall Pocket Park on Monday, March 24, 2025 from 11:30am-12:00pm. (Jeff McCutchen)
Development Services – Planning Department
1. Request approval of a Preliminary and Final Plat for Case #3197, Daniel Karnis (Jeff Williams, Williams Engineering), for ‘805 University Avenue’, for property located at 803 University Avenue being further identified as PPIN #6026. (Kate Kenwright)
2. Request approval of a Preliminary Plat for Case #3196, Capstone Development (Mac Monteith) for ‘The Lamar Phase 7’, for property located at the southeast corner of Molly Barr Rd and Chickasaw Rd being further identified as PPIN #41130. (Robert Baxter)
3. Request approval of a Final Plat for Case #3173, Oxford Commons Lots, LLC (David Blackburn) for ‘The Summit, Phase 3’, for property located at Ed Perry Boulevard being further identified as PPIN #4712. (Robert Baxter)
4. Request Approval of a Preliminary and Final Plat for Case #3201, Oxford Commons Lots, LLC (David Blackburn) for ‘The Crossing, Phase 5’ for property located at F.D. Buddy East Parkway being further identified as PPINs #3966 & #9142. (Ben Requet)
5. Request Approval of a Preliminary and Final Plat Amendment for Case #3200, Ricky D Britt Storage, LLC (Kyle Swafford) for ‘Greenpointe Commercial Plus Subdivision, Phase II, Lot 1’ for property located at 253 Ricky D Britt Boulevard being further identified as PPIN #7503. (Ben Requet)
Development Services – Engineering Department
1. Consider a request from Delgado Construction for permission to work on Sundays from March 23rd to March 30th on the North Lamar and Varner Loop Drainage Improvements Project. (John Crawley)
2. Request permission to advertise for bids for the South Lamar Pedestrian Improvements Project. (John Crawley)
3. Request permission to advertise for bids for the North Lamar and Molly Barr Roundabout Project. (John Crawley)
4. Request permission to release Performance Bond #30053726 for the Evergreens, Phase III A&B, for water and sewer improvements. (John Crawley)
5. Request permission to accept Change Order No. 5-Final and Pay Application No. 8 for the Oxford Square Downtown Detention Project. (John Crawley)
Consider an executive session.
Adjourn.