City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, August 3, 2021

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Recess Meeting on July 20, 2021, and the Regular Meeting on July 20, 2021. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the RSVP Department and authorize its disposal. (Arledia Bennett)
      2. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
   2. Human Resources:
      1. Request permission to hire two employees in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to hire Seasonal Part-Time Employees in the Environmental Services Department. (Braxton Tullos)
      3. Request permission to accept the resignation of three Part-Time workers at the Oxford Conference Center. (Braxton Tullos)
      4. Request permission to hire one Part-Time Facility Worker at the Oxford Conference Center. (Braxton Tullos)
      5. Request permission to promote an employee in the Buildings & Grounds Department. (Braxton Tullos)
      6. Request permission to hire an employee in the Buildings & Grounds Department. (Braxton Tullos)
      7. Request permission to approve a step raise for an employee in the Development Services-Building Department. (Braxton Tullos)
      8. Request permission to accept the resignation of a Part-Time City/County Transit Driver and advertise the vacancy. (Braxton Tullos)
      9. Request permission to approve step raises for three employees in the Oxford Fire Department. (Braxton Tullos)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept a $1,000.00 donation from Keep Mississippi Beautiful for travel and training in the Environmental Services Department. (Amberlyn Liles)
   4. Travel Requests:
      1. Request permission for four officers to attend SSGT Vanguard Level 2 re-certification in Oxford, MS on November 15-19, 2021 at an estimated cost of $1,600.00 (registration fees only). (Jeff McCutchen)
      2. Request permission for two officers to attend SSGT Vanguard Level 1 re-certification in Oxford, MS on October 11-16, 2021 with an estimated cost of $800.00 (registration fees only). (Jeff McCutchen)
      3. Request permission for four officers to attend SSGT Equalizer re-certification in Oxford, MS on October 16, 2021 at an estimated cost of $800.00 (registration fees only). (Jeff McCutchen)
      4. Request permission for two employees to attend the 2021 MWPCOA Wastewater Short Course on August 30-September 3, 2021 in Belden, MS at an estimated cost of $680.00. (Rob Neely)
      5. Request permission to send two employees to the Keep Mississippi & Alabama Beautiful Annual Conference in Birmingham, AL on August 25-27, 2021 at an estimated cost of $922.00. (Amberlyn Liles)
      6. Request permission for an employee to attend the 2021 International Code Council Annual Conference and Code Hearings in Pittsburg, PA on September 18-23, 2021 with an estimated cost of $2,335.00. (Chris Carter)
      7. Request permission for two Deputy City Clerks to attend the 2021 Fall Certified Municipal Clerk Session on September 29- October 1, 2021, in Oxford, MS, at an estimated cost of $400.00. (Ashley Atkinson)
7. Approve the 2021- 2022 Ad Valorem Request from the Oxford School District. (Bradley Roberson)
8. Consider a request from Stewart Rutledge to approve the use of previously approved Affordable Housing Incentives to purchase street lights for Owens Place Development. (Hollis Green)
9. COVID-19 Update and CDC Recommendations. (Jimmy Allgood)
10. Authorize appointments to the Planning Commission.
11. Authorize appointments to the Downtown Parking Advisory Committee.
12. Authorize appointments to the Courthouse Square Preservation Commission.
13. Authorize appointments to the Historic Preservation Commission.
14. Authorize appointments to the Municipal Reserve & Trust Committee.
15. Authorize appointments to the Oxford Park Commission Board.
16. Discuss the Townie Tuesday program.
17. Third Reading, Public Hearing, and Vote on a proposed Ordinance amending Chapter 18, Section 18-45 regarding Operation of the City Animal Shelter and multiple sections within the same chapter. (Bart Robinson/ Nicole Young)
18. Request permission to advertise for a reverse auction for heavy equipment for the Environmental Services Department. (Amberlyn Liles)
19. Request permission for the Parking Director to attend the 2021 National Parking Association Conference to receive The 40 Under 40 National Award on September 26-29, 2021 in Las Vegas, NV at an estimated cost of $3,675.00. (Matt Davis)
20. First reading of a proposed Ordinance amending Section 14-100(e)(6)-Camera Systems & Requirements. (Jeff McCutchen)
21. Request permission for the Oxford Police Department to apply for the 2021 Homeland Security Grant, with no required match. (Jeff McCutchen)
22. Request permission and authorize the Mayor to sign an annual contract with WASP Barcode Technologies, for Fixed Asset tracking and Inventory software. (Ashley Atkinson)
23. Consider a request for Sunday work by Southern General Contractors for striping at the intersection of South Lamar and University Avenue. (Reanna Mayoral)
24. Consider Amendment #4 to decrease the Owner-Engineer Agreement with W. L. Burle Engineers, PAby$40,000.00. (ReannaMayoral)
25. Consider Change Order #4 with Malouf Construction, LLC for $40,000.00 for the Wastewater Treatment Plant Flow Equalization Project. (Reanna Mayoral)
26. Update on East Jackson Avenue Streetscape Project. (Reanna Mayoral)
27. Consider a one-year option for the extension of the lease for RSVP with 1308 North Lamar, LLC. (Bart Robinson)
28. Consider an executive session.
29. Recess to meet at 1:30pm on Wednesday, August 4, 2021.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.