City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, January 16, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on January 2, 2024 and the Special Meeting on January 8, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Park Commission and authorize its disposal. (Seth Gaines)
      2. Request permission to transfer equipment from the Oxford Conference Center to mTrade Park. (Micah Quinn)
      3. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
   2. Grants:
      1. Request permission to apply for a MS Office of Highway Safety Grant (405D-Impaired Driving Enforcement Training Funds) for FY2425 in the amount of $633,599.06. (Jeff McCutchen)
      2. Request permission to apply for a MS Office of Highway Safety Grant (405D Impaired Driving Enforcement Funds) for FY2425 in the amount of $162,541.92. (Jeff McCutchen)
      3. Request permission to apply for a MS Office of Highway Safety Grant (402 Police Traffic Service Funds) for FY2425 in the amount of $21,960.50. (Jeff McCutchen)
      4. Request permission to apply for the 5311 Transit Grant for FY2425. (Donna Zampella)
   3. Human Resources:
      1. Request permission to hire Part-Time employees in the mTrade Park Department. (Braxton Tullos)
      2. Request permission to hire an employee in the General Government-IT Department. (Braxton Tullos)
      3. Request permission to accept the retirement of an employee in the Oxford Utilities-Water & Sewer Department. (Braxton Tullos)
      4. Request permission to hire a Part-Time employee in the Stronger Together Oxford Department. (Braxton Tullos)
      5. Request permission to hire two employees in the Development Services-Street Department. (Braxton Tullos)
      6. Request permission to hire an employee in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to approve Robert Neal, Blake Lowery, Isabella Danti, Jayvion Melton, Emma Chandler, Zachary Aiello, Jackson Morton, Emma Mossman, Abigail Sigala, and Shundreka Jones as unpaid interns for the Oxford Police Department for the Spring 2024 Semester.
      8. Request permission to approve Nelson Barr as an unpaid intern with the Oxford Fire Department. (Braxton Tullos)
      9. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an employee to attend the MSAE Reception, Board Meeting, and Lunch & Learn in Jackson, MS on January 23-24, 2023 at an estimated cost of $387.50. (Micah Quinn)
      2. Request permission for two employees to travel to Jackson, MS on January 22, 2024 for a reception at MDOT at an estimated cost of $199.66. (Donna Zampella)
      3. Request permission for two employees to attend a Grant Writing Class in Birmingham, AL on January 29-30, 2024 at an estimated cost of $1,016.58. (Donna Zampella)
      4. Request permission for an employee to attend the TVPPA Engineering and Operations Planning meeting on January 23, 2024 in Chattanooga, TN at an estimated cost of $200.00. (Rob Neely)
      5. Request permission for an employee to attend SFST training in Pearl, MS on February 6- 8, 2024 at an estimated cost of $118.00. (Jeff McCutchen)
      6. Request permission for an employee to attend Domestic Violence for Dispatchers training in Oxford, MS on February 12, 2024 at a cost of $150.00. (Jeff McCutchen)
      7. Request permission for an employee to attend DRE training in Ridgeland, MS on March 3- 14, 2024 and April 2-3, 2024 and in Houston, TX on March 18-24, 2024 at an estimated cost of $4,938.45. (Jeff McCutchen)
      8. Request permission for five employees to attend Critical Incident Training on February 5-9, 2024 in Oxford at no cost to the City. (Jeff McCutchen)
      9. Request permission for three employees to attend Tac 40 Dispatcher Training on February 5-9, 2024 in Pearl, MS at an estimated cost of $2,026.40. (Jeff McCutchen)
7. Adopt a Retirement Resolution for Oxford Fire Department employee, Gary C. “Bud” Atkinson, Jr.
8. Adopt a Retirement Resolution for Oxford Utilities-Water & Sewer employee, Joseph David Sneed.
9. First Reading of a proposed Ordinance amending Chapter 38-Fire Protection and Prevention, Section D105 of the 2018 International Fire Code to allow for alternative fire protection measures in the Historic Urban Center. (Hollis Green/Joey Gardner)
10. Request permission to approve a Final Plat (Amended) for Case #2997, Final Four, LLC, for “Heritage Center, Lot 37 Amended”, for property located at the intersection of Anderson Road and Heritage Drive, being further identified as PPINs 21063 & 21064. (Ben Requet)
11. Request permission to approve a Preliminary and Final Plat for Case #3034, JWM Development, LLC, for “Fallen Oak Subdivision”, for property located at 427 North 16th Street, being further identified as PPIN 6171. (Ben Requet)
12. Request permission to transfer a surplus vehicle from the Animal Resource Center to the Amory Police Department. (Kelli Briscoe)
13. Request permission to approve and authorize the Mayor to sign an engagement letter with Butler Snow, LLP for the completion of the Continuing Disclosure Report for FY ended September 30, 2023. (Ashley Atkinson)
14. Request permission to advertise for expanded right-of-way maintenance for the 2024 calendar year. (Mark Levy)
15. Consider a proposal from W. L. Burle Engineers PA for consulting services associated with compiling a Management, Operation, and Maintenance Self-Assessment of the Oxford Utilities Wastewater System. (Bart Robinson)
16. Consider a request from Lafayette County for a revocable license for temporary use of Martin Luther King, Jr. Drive during the Lafayette County Detention Center expansion project. (Bart Robinson)
17. Consider an executive session.
18. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.