City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, March 4, 2025

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on February 18, 2025 and the Special Meeting on February 26, 2025. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      2. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
   2. Grants:
   3. Human Resources:
      1. Request permission to hire an employee in the Oxford Utilities Department. (Braxton Tullos)
      2. Request permission to accept the retirement of an employee in the Oxford Utilities-Electric Division. (Braxton Tullos)
      3. Request permission to accept the retirement of an employee in the Oxford Fire Department. (Braxton Tullos)
      4. Request permission to approve volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
      5. Request permission to accept the resignation of multiple Part-Time employees in various departments. (Braxton Tullos)
      6. Request permission to hire two employees in the mTrade Park Department. (Braxton Tullos)
      7. Request permission to accept the resignation of an employee in the Development Services-Building Department. (Braxton Tullos)
   4. Miscelleanous:
      1. Request permission to approve donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
      2. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   5. Travel Requests:
      1. Request permission for an employee to attend the MS Municipal Judges Conference on May 28-30, 2025 in Biloxi, MS at no cost to the City. (Nickie Denley)
      2. Request permission for three employees to attend Congressional Meetings in Washington, DC on March 10-13, 2025 at an estimated cost of $4,000.00.
      3. Request permission for three employees to attend a Code Academy Class on April 14-18, 2025 in Mobile, AL at an estimated cost of $6,641.50. (Johnathan Mizell)
      4. Request permission for up to three employees to attend Instructor Development on April 11-17, 2025 in Oxford at an estimated cost of $400.00. (Jeff McCutchen)
      5. Request permission for an employee to attend Supervising Critical Incidents on March 27-28, 2025 in Oxford at an estimated cost of $311.00. (Jeff McCutchen)
      6. Request permission for an employee to teach at the Police Academy in Moorhead, MS on March 12-13, 2025 at no cost to the City. (Jeff McCutchen)
      7. Request permission for an employee to teach at the Police Academy in Moorhead, MS on April 27-28, 2025 at no cost to the City. (Jeff McCutchen)
      8. Request permission for two employees to attend Core Pipeline Safety Training on March 10, 2025 in Oxford at no cost to the City. (Jeff McCutchen)
      9. Request permission for two employees to attend DRE Training on March 3-April 2, 2025 in Tupelo, MS at no cost to the City. (Jeff McCutchen)
      10. Request permission for an employee to attend First Amendment Issues for Supervisors on March 17-April, 11, 2025 in Oxford at an estimated cost of $350.00. (Jeff McCutchen)
      11. Request permission for an employee to attend CIT Dispatch Training on March 19- 20, 2025 in Grenada, MS at no cost to the City. (Jeff McCutchen)
      12. Request permission for an employee to attend the Regional Fire Prevention Conference on April 16-18, 2025 in Memphis, TN at an estimated cost of $55.20. (Joey Gardner)
      13. Request permission for an employee to attend the Firefighter Wellness & Suicide Prevention Conference on March 19-21, 2025 in Nashville, TN at an estimated cost of $1,861.24. (Joey Gardner)
      14. Request permission for an employee to attend TVPPA Annual Conference on May 18-21, 2025 in Biloxi, MS at an estimated cost of $1,803.00. (Rob Neely)
      15. Request permission for an employee to attend the MS Floodplain Conference on April 7-10, 2025 in Natchez, MS at an estimated cost of $828.30. (Hollis Green)
7. OPC Annual Report. (Seth Gaines)
8. Recognize the MRPA Professional of the Year, Felisa McKnight. (Seth Gaines)
9. Consider new fee schedule for the OPC Pool for the 2025 season. (Seth Gaines)
10. Discuss the OPC Park Inventory Project with master planning ideas. (Seth Gaines)
11. Request permission to advertise for an RFP for additional light displays for Holly Jolly Holidays 2025. (Kinney Ferris/Clay Brownlee)
12. Request permission to approve a Parade/Assembly permit for the Lafayette County Democratic Party to host a demonstration on March 8, 2025 from 10:00am-11:00am. (Jeff McCutchen)
13. Request permission to approve a Parade/Assembly permit for the Oxford-Lafayette County Chamber of Commerce to host a 5K, 10K, and kid’s fun run on April 26, 2025 from 4:00am- 12:00pm. (Jeff McCutchen)
14. Request permission to approve a Parade/Assembly permit for CASA of North MS to host a 5K and kid’s fun run on March 29, 2025 from 5:00am-10:00am. (Jeff McCutchen)
15. Consider bids received for the Woodlawn Davis Park Trail Extension Project. (Mark Levy)
16. Consider Change Order #3 from JP Corp for unforeseen additions and owner requested items for the Oxford Swimming Pool Renovation Project. (Mark Levy)
17. Consider a request from Blackburn Construction, Inc. for Sunday work at The Pearl, Phase II in Oxford Commons. (John Crawley)
18. Consider a request from RH-Design Build to work on Sundays in March and April to construct The Belle within The Lamar Development. (John Crawley)
19. Consider a request from Seeker Properties, LLC for permission to place a lift for exterior painting in front of Boure’ Restaurant during the week of March 17-22, 2025 and to also place a roll-off dumpster in the same area. (John Crawley)
20. Request permission to accept the bids received and award a contract for the Oxford Conference Center Re-Roof Project. (John Crawley)
21. Consider approval of a General Services Contract with HDR Engineering, Inc. for professional engineering services. (John Crawley)
22. Consider Change Orders #2 and #3 for the SR7 Water & Sewer Relocation Project, Phase IIB. (John Crawley)
23. Consider Change Order #1 and Pay App #1 for the mTrade Roundabout Project. (John Crawley)
24. Consider a request for an intersection conversion at Heritage Drive and Anderson Road. (John Crawley)
25. Consider an executive session.
26. Recess to meet at 1:00pm on Wednesday, March 5th.