City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, November 17, 2020

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on November 3, 2020. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   2. Request permission for one officer to attend the Command College on December 6-11, 2020 in Oxford, MS at a cost of $350.00. (Jeff McCutchen)
   3. Request approval for a K-9 Officer to attend a Handler’s Course on November 30-December 11, 2020 in Little Rock, Arkansas at an estimated cost of $2,952.00. (Jeff McCutchen)
   4. Request permission for the Director and Sales Manager to attend the 2020 MTA Governor’s Conference in Biloxi, MS on November 29-December 2, 2020 at an estimated cost of $2,532.88. (Hayden Guest)
   5. Request approval of a step raise for an employee in the Buildings & Grounds Department for obtaining a CDL. (Braxton Tullos)
   6. Request permission to hire Seasonal Concessions Workers at mTrade Park. (Braxton Tullos)
   7. Request permission to accept the resignation of an employee in the Environmental Services Department. (Braxton Tullos)
   8. Request permission to promote two employees in the Environmental Services Department. (Braxton Tullos)
   9. Request permission to advertise for a Part-Time Driver in the Environmental Services Department. (Braxton Tullos)
   10. Request permission to advertise for a Full-Time Records Clerk in the Oxford Police Department. (Braxton Tullos)
   11. Request permission to accept the resignations of three Double Decker Bus Drivers. (Braxton Tullos)
   12. Request permission to hire a Part-time Planner in the Development Services-Planning Department. (Braxton Tullos)
   13. Request permission to hire seasonal workers in the Environmental Services Department. (Braxton Tullos)
7. Recognize the OHS Boys Cross Country Team.
8. Adopt a resolution of the Mayor and Board of Aldermen of the City of Oxford, Mississippi authorizing and directing the issuance of taxable combined Water & Sewer System Revenue Bonds, Series 2020B, of the City of Oxford in the aggregate principal amount of not to exceed $5,800,000.00 for the purpose of advance refunding and defeasing all of the outstanding $8,500,000 City of Oxford, Mississippi Combined Water & Sewer system revenue bonds, Series 2011, Dated May 1, 2011; Prescribing the form and details of said refunding bonds; providing certain covenants of said city in connection with said refunding bonds; directing the preparation, execution, and delivery of said refunding bonds; authorizing the negotiated sale and private placement of said refunding bonds; approving the form of and authorizing the execution and delivery of a private placement agreement in connection with the sale and private placement of said refunding bonds; approving the form of and authorizing the execution and delivery of an escrow trust agreement in connection with said refunding bonds and said outstanding prior obligations; providing for the collection, segregation and distribution of the revenues to be derived from the operation of said combined Water & Sewer System in an amount sufficient to pay the cost of the operation and maintenance thereof and to pay the principal of and interest on said refunding bonds; making provision for certain funds in connection with said system and said refunding bonds; directing the redemption of said prior bonds; and for related purposes.(Sue Fairbank)
9. Consider an appeal, from Michael Joe and Cheryl Cannon, of the Historic Preservation Commission’s denial of Case #596, a request to demolish the existing structure located at 1009 Hayes Avenue. (Kate Kenwright)
10. Announcement from Alderman Jason Bailey.
11. Adopt a proclamation recognizing November as Pulmonary Hypertension Awareness Month.
12. Accept the Financial Report and Audit for Fiscal Year-Ended 9/30/2019. (Ashley Atkinson)
13. Discuss COVID-19 “Current Restrictions and Guidelines” and the current executive orders.
14. Request permission to approve a bicycle policy for the City of Oxford. (Braxton Tullos)
15. Request permission to re-advertise a reverse auction for a dump truck for Oxford Utilities-Water & Sewer Division. (Rob Neely)
16. Request permission to accept a utility easement from the University of MS for an underground electrical circuit near Lee Loop and Highway 6. (Rob Neely)
17. Request permission to declare equipment surplus in the Oxford Police Department- Parking Division and authorize its’ disposal. (Matt Davis)
18. Request approval of a Final Plat for Case #2677, Pea Ridge Road Subdivision, for property located at 325 CR 321, being further described as PPIN 15775. (Robert Baxter)
19. Request approval of a Final Plat Amended for Case #2679, Oxford Farms-Phase 7, for property located on Oxford Way, being further described at PPINs 8844, 8903, and 18836. (Gray Parker)
20. Consider approval of a request for the extension of City utilities for a development outside the City limits of Oxford, that includes a Preliminary and Final Plat Approval for Case #2680, “Briarwood Subdivision-Phase 2B”, for property located at 470 CR 101, being further described as PPIN 37900. (Robert Baxter)
21. Consider approval of a request for the extension of City utilities for a development outside the City limits of Oxford that includes a Final Plat Approval for Case #2681, “Oakmont Subdivision-Phase 3”, for property located at 470 CR 101, being further described as PPIN 3332. (Robert Baxter)
22. Request approval for a Preliminary and Final Plat for Case #2682, “FNB Oxford-Parkway Branch Subdivision”, for property located on George G. Patterson Parkway, being further described as PPIN 39662. (Ben Requet)
23. Request approval of a Final Plat for Case #2684, “The Heights-Phases 7 & 8”, for property located on F. D. “Buddy” East Parkway, being further described as PPIN 39642. (Ben Requet)
24. Request permission to accept a donation of $150.00 from The Buchanan Family for the benefit of the Oxford Police Department K-9 Unit. (Jeff McCutchen)
25. Request approval for the North Central Mississippi Board of Realtors to host the annual Oxford Christmas Parade on December 7, 2020 (alternate weather date is December 8, 2020). (Jeff McCutchen)
26. Request permission to accept a contract from Smith Lawn Management, LLC for the installation of landscaping at Oxford Fire Station No. 2, based on quotes received. (Mark Levy)
27. Request permission to accept two donations for the purchase of bows for the Christmas Wreaths on the Courthouse Square. (Mark Levy)
28. Request permission to advertise for mTrade Park Test Well Project. (Reanna Mayoral)
29. Consider the acceptance of the donation of land/concrete ditch at St. Andrews Circle. (Reanna Mayoral)
30. Consider Change Order #3 for 164 days of additional contract time and zero cost for the Rivers Hill Elevated Tank Project. (Reanna Mayoral)
31. Consider the release of bonds to MSL, LLC for one half of the unconstructed boulevard section of OUS Drive in Grand Oaks Subdivision. (Reanna Mayoral)
32. Consider bids received for the Oxford Way Traffic Signal and ADA Improvements Project. (Reanna Mayoral)
33. Request permission to release the bond for the sidewalks in Oakmont Subdivision-Phases 1 & 2. (Reanna Mayoral)
34. Consider an executive session.
35. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.