City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, November 3, 2020

Meeting is at 5:00 pm in the City Hall Courtroom. Watch live on YouTube here.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on October 20, 2020. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   2. Request permission for the Board of Aldermen to attend the MML Mid-Winter Legislative Conference on January 12- 13, 2021, in Jackson, MS. (Ashley Atkinson)
   3. Request permission for two officers to attend a free Crisis/Hostage Negotiation Class on November 9- 13, 2020, in Southaven, MS. (Jeff McCutchen)
   4. Request permission for two officers to attend the STORM 2020 Fall Conference on November 10- 12, 2020, in Vicksburg, MS, at an estimated cost of $276.00. (Jeff McCutchen)
   5. Request permission for the Chief of Police and Deputy Chief to attend the MS Association of Chiefs of Police 2021 Winter Educational Conference on January 12- 15, 2021, in Ridgeland, MS, at an estimated cost of $2,192.00. (Jeff McCutchen)
   6. Request permission for the Director to attend the MTA Board Meeting on November, 19, 2020, in Jackson, MS, at an estimated cost of $184.00. (Hayden Guest)
   7. Request permission for one employee to attend the MSAE Annual Conference on November 18, 2020, in Ridgeland, MS at an estimated cost of $609.00. (Hayden Guest)
   8. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
   9. Request permission to transfer an employee from the Oxford Police Department to the Oxford Fire Department effective November 5, 2020. (Braxton Tullos)
   10. Request permission to promote one employee in the Oxford Fire Department for obtaining EMT Certification. (Braxton Tullos)
   11. Request permission to promote one employee in the Environmental Services Department for completion of the probationary period. (Braxton Tullos)
   12. Request permission to hire one full-time employee in the Oxford Police Department. (Braxton Tullos)
7. Recognize Oxford High School Swim Team for accomplishments at state swim meet.
8. Recognize Regents School Boys Cross Country Team for accomplishments at state championship.
9. Accept the Audit Report and TVA Annual Report for Fiscal Year-Ended June 30, 2020. (Rob Neely)
10. Discuss COVID-19 measures and report from Chief of Police on citations related to COVID measures.
11. Consider suspension of Outdoor Dining Licenses for cited restaurants and appeal request from Rafters and The Annex.
12. Appeal of the Planning Commission’s denial of Case #2666, a request by Richard and Jane Cross for a Special Exception for a Residential Common Interest Development, for property located at 308 N. 16th Street (PPIN #6220). (Ben Requet)
13. Authorize the Mayor to sign a CLG Grant Contract with the Mississippi Department of Archives and History and the Consultant, Judith Johnson & Associates, for the Resurveying of Oxford’s Historic Districts. (Kate Kenwright)
14. Request permission to declare equipment surplus in the Oxford Conference Center Department and authorize its disposal. (Hayden Guest)
15. Request permission to declare equipment surplus in the Oxford University Transit Department and authorize its disposal. (Donna Zampella)
16. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
17. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
18. Request permission to accept a donation of one dog house from Home Depot for the benefit of the K-9 Unit. (Jeff McCutchen)
19. Request permission to accept a donation for a 1996 Kubota M4700S Tractor (serial number 20899) from The Weaver Family LLC for the benefit of the Mounted Patrol Unit. (Jeff McCutchen)
20. Request permission to accept a donation from the Bonnie Vaught Estate in the amount of $102.76 for the benefit of the Mounted Patrol. (Jeff McCutchen)
21. Request permission for Visit Oxford to use the City Hall Plaza and Downtown Square for live music, art demos, and leisure tourism activities and events with amplified sound from 10:00am- 10:00pm on December 4th, 5th, 11th, 12th, 13th, 18th, and 19th. (Jeff McCutchen)
22. Request permission to approve a proposed contract between the City of Oxford Police Department and Towing Companies. (Jeff McCutchen)
23. Request permission to declare two vehicles in the Oxford Police Department surplus and sell them via GovDeals. (Jeff McCutchen)
24. Request permission to declare equipment surplus in the Oxford Police Department- Parking Division and authorize its disposal. (Matt Davis)
25. Request permission to apply for FEMA Public Assistance for the Easter Storm Event that occurred in March 2020 and to designate Jimmy Allgood as the Applicant Agent for the City of Oxford. (Jimmy Allgood)
26. Authorize the Mayor to sign the Local-State Agreement to receive FEMA/MEMA Public Assistance Funds for the damages that occurred during the Easter Storm in March 2020. (Jimmy Allgood)
27. Consider bids for the Slack Road Lift Station. (Reanna Mayoral)
28. Consider a request for revocable license to St. Peter’s Episcopal Church for a retaining wall and drainage structures on the right-of-way on Van Buren Avenue. (Reanna Mayoral)
29. Discuss driveway access to St. Peter’s Episcopal Church and impacts on metered parking locations (no net loss). (Reanna Mayoral)
30. Discuss inspection findings, potential scope of work, and advertisement for the Oxford Conference Center Roof Repair Project. (Reanna Mayoral)
31. Consider Change Order #3 from A.S. Fornea Construction for upgrades to the reflection pond finish. (Mark Levy)
32. Adopt a Resolution of the Mayor and Board of Aldermen of the City of Oxford, Mississippi, Finding City Property Surplus (unused right-of-way from the Belk Street relocation) and Authorizing Advertisement to accept Sealed Bids. (Bart Robinson)
33. Accept maintenance of Additions to OUT Maintenance Facility based on certification and recommendation from Howorth and Associates. (Bart Robinson)
34. Consider an executive session.
35. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.