City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, September 3, 2024

Regular Meeting is at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on August 20, 2024 and the Special Meeting on August 22, 2024. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Police Department- Parking Division and authorize its disposal. (Jeff McCutchen)
      2. Request permission to declare equipment surplus in the Oxford ARC Department and authorize its disposal. (Kelli Briscoe)
      3. Request permission to declare equipment surplus in the Oxford Utilities-Water & Sewer Division and authorize its disposal. (Rob Neely)
   2. Grants:
      1. Request permission to accept the FY2025 402 Police Traffic Services Grant in the amount of $21,960.50. (Jeff McCutchen)
      2. Request permission to accept the FY2025 405D Alcohol and Drug Impaired Driving Grant in the amount of $162,006.92. (Jeff McCutchen)
      3. Request permission to accept the FY2024 Homeland Security Grant in the amount of $68,375.00. (Jeff McCutchen)
   3. Human Resources:
      1. Request permission to approve unpaid interns for the 2024 Fall Semester in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to accept the resignation of two employees in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to hire seasonal employees at mTrade Park. (Braxton Tullos)
      4. Request permission to accept the retirement of an employee in the Oxford Utilities-Electric Division. (Braxton Tullos)
      5. Request permission to approve the promotion of an employee in the Oxford Utilities- Electric Division. (Braxton Tullos)
      6. Request permission to accept the resignation of an employee in the Oxford ARC. (Braxton Tullos)
      7. Request permission to approve an unpaid intern for the Oxford ARC. (Braxton Tullos)
      8. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Adopt a proclamation for American Pharmacists Month-October 2024.
      3. Request permission to accept donations on behalf of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for two employees to attend the MS Tourism Association Annual Conference in Hattiesburg, MS on October 2-4, 2024 at an estimated cost of $2,356.76. (Micah Quinn)
      2. Request permission for an employee to attend CIT Dispatch Training on September 10- 11, 2024 in Tupelo, MS at no cost to the City. (Jeff McCutchen)
      3. Request permission for two employees to attend the FBINA Graduation on September 11- 12, 2024 in Prince William County, VA at an estimated cost of $2,041.00. (Jeff McCutchen)
      4. Request permission for an employee to attend Sexual Assault Tracking System training on September 12, 2024 in Oxford, MS at no cost to the City. (Jeff McCutchen)
      5. Request permission for three employees to attend the 2024 Building Officials Conference in Natchez, MS on December 4-6, 2024 at an estimated cost of $3,162.00. (Joey Gardner)
      6. Request permission for two employees to attend a community event at the Way Truth and Life Baptist Church in Oxford on September 14, 2024 at no cost to the City. (Nickie Denley)
      7. Request permission for three employees to attend the MsRWA Fall Training Session in Tupelo, MS on October 15-17, 2024 at an estimated cost of $750.00. ( Rob Neely)
      8. Request permission for an employee to attend the Animal Protection and Wellness Expo in Alpharetta, GA on October 17-20, 2024 at an estimated cost of $1,150.00. (Kelli Briscoe)
7. Discuss privacy screening at the cemetery.
8. Public hearing for FY 2024-2025 budget. (Ashley Atkinson)
9. Consider an appointment to the Oxford Tourism Board.
10. Request permission to renew the Employment Practice Liability Insurance for Oxford-University Transit System. (Donna Zampella)
11. Request permission to advertise for bids for cameras for the downtown area. (Shane Fortner)
12. Request permission to change Chapter 102-704 Section 2(2) to require that the sign contain the followingwords: “Unauthorizedvehicleswillbetowedawayattheowner’sexpense.”or “Unauthorized vehicles will be towed at the owner’s expense.”. (Jeff McCutchen)
13. First reading of an Ordinance amending Chapter 87, Article III, Junk Vehicles and Appliances. (Jeff McCutchen)
14. Request permission to approve a Parade/Assembly Permit for the Communications Workers of America to host a strike on September 4-14, 2024 from 7:00am-2:00pm. (Jeff McCutchen)
15. Request permission to approve a Parade/Assembly Permit for Bradley Rayner to host an Awareness Walk on October 20, 2024 from 2:00pm-4:00pm. (Jeff McCutchen)
16. Request permission to change the job description for Firefighters; to require that they be an EMT prior to being promoted to Lieutenant or higher rankings. (Joey Gardner)
17. Request permission to update the EMT & Paramedic Policy for the Oxford Fire Department. (Joey Gardner)
18. Request permission to update the Probationary testing requirements for newly hired Firefighters in the Oxford Fire Department. (Joey Gardner)
19. Request permission to approve a list of budget amendments and re-allocations for FY 2024. (Ashley Atkinson)
20. Consider a contract with A2H for the extension of the walking trail at Woodlawn Davis Park. (Mark Levy)
21. Consider a contract with Howorth and Associates for professional services related to renovations at City Hall. (Mark Levy)
22. Consider a contract with McCarty Architects for professional services related to renovations at the current OPD Building on Molly Barr Road. (Mark Levy)
23. Consider Change Order #1 from DC Services for asphalt repair at the new Oxford Police Station. (Mark Levy)
24. Consider the transfer of a license agreement for the use of outdoor space from HBC Enterprise to Old Henry Hotel, LLC. (Mark Levy)
25. Request permission to advertise for RFPs (Request for Proposals) for a figurative sculpture at the Morgan Family Park on North Lamar Blvd. (Mark Levy)
26. Consider a request from Oden-Hardy Construction for extended work hours for a concrete slab pour at 14 Thacker Loop. (John Crawley)
27. Consider an executive session.
28. Recess to meet on Thursday, September 12, 2024 at 3:30pm.