City of Oxford, Mississippi Board of Aldermen Meeting Regular Agenda – Tuesday, January 21, 2025

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on January 7, 2025. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
   2. Grants:
      1. Request permission to approve and authorize the Mayor to sign a budget revision letter for the FY 2025 Sub-Grantee Budget Modification Signature Sheet to allow for rental of training space in Jacksonville, FL. (Jeff McCutchen)
      2. Request permission to apply for and authorize the Mayor to sign the FY2026 MS Office of Highway Safety Impaired Driving Enforcement 405D Training Grant in the amount of $573,723.02. (Jeff McCutchen)
      3. Request permission to apply for and authorize the Mayor to sign the FY2026 MS Office of Highway Safety Police Traffic Services 402PTS Grant in the amount of $21,960.50. (Jeff McCutchen)
      4. Request permission to apply for and authorize the Mayor to sign the FY2026 MS Office of Highway Safety Alcohol and Drug Impaired Driving 405D Grant in the amount of $162,541.92. (Jeff McCutchen)
   3. Human Resources:
      1. Request permission to accept the retirement of an employee in the Environmental Services Department. (Braxton Tullos)
      2. Request permission to approve the promotion of two employees in the Oxford Utilities Department. (Braxton Tullos)
      3. Request permission to hire Seasonal employees in the mTrade Park Department. (Braxton Tullos)
      4. Requet permission to promote an employee in the mTrade Park Department. (Braxton Tullos)
      5. Request permission to hire two employees in the Development Services Department. (Braxton Tullos)
      6. Request permission to hire a Part-Time employee in the Stronger Together Oxford Department. (Braxton Tullos)
      7. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
      8. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to approve Emily Mesko as an unpaid intern for the Oxford Police Department-Victim Services Unit. (Braxton Tullos)
      10. Request permission to approve Jackson Thomas, Peyton Ray, Elizabeth Springer, and Marisol Lopez as unpaid interns for the Oxford Police Department.
      11. Request permission to approve volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request permission to accept a donation from Crimestoppers, in the amount of $5,033.09, for the benefit of the Oxford Police Department. (Jeff McCutchen)
      2. Adopt a Proclamation recognizing February as Career and Technical Education Month.
      3. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   5. Travel Requests:
      1. Request permission for an employee to attend the ACAE Lunch and Learn, as a Presenting Sponsor, on March 3, 2025 in Montgomery, AL at an estimated cost of $458.00. (Micah Quinn)
      2. Request permission for five employees (three from the City Clerk’s Office and two from Development Services) to attend the Tyler Connect 2025 Conference on May 11-14, 2025 in San Antonio, TX at an estimated cost of $15,218.80. (Ashley Atkinson/John Crawley/Ben Requet)
      3. Request permission to approve the 2025 Training Calendar for the Oxford Fire Department. (Joey Gardner)
      4. Request permission for an employee to attend the Firemanship Conference on July 13-19, 2025 in Aurora, IL at an estimated cost of $350.00. (Joey Gardner)
      5. Request permission for an employee to attend the FEMA AFFIRM course on July 6-12, 2025 in Pueblo, CO at no cost to the City (FEMA funded). (Joey Gardner)
      6. Request permission for an employee to attend the Command Officer Bootcamp on April 27-May 3, 2025 in Pensacola, FL at an estimated cost of $1,113.75. (Joey Gardner)
      7. Request permission for six employees to attend Standard Field Sobriety training on January 28-30, 2025 in Olive Branch, MS at no cost to the City. (Jeff McCutchen)
      8. Request permission for an employee to attend Ballistic Shield Instructor Training on April 7-10, 2025 in Frankfort, KY at an estimated cost of $2,248.80. (Jeff McCutchen)
      9. Request permission for two employees to attend FBI Leeda Supervisor training on February 17-21, 2025 in Germantown, TN at an estimated cost of $1,590.00. (Jeff McCutchen)
      10. Request permission for four employees to attend Crisis Intervention Team training on February 11-14, 2025 in Oxford at no cost to the City. (Jeff McCutchen)
      11. Request permission for an employee to teach Courtroom Testimony training on February 24, 2025 in Moorhead, MS at no cost to the City. (Jeff McCutchen)
      12. Request permission for two employees to attend First Line Supervision training on February 24-26, 2025 in Pearl, MS at an estimated cost of $1,134.00. (Jeff McCutchen)
      13. Request permission for two employees to attend the Leadership Lafayette program at a cost of $1,000.00. (Jeff McCutchen)
      14. Request permission for an employee to attend the MS SCAUG Meeting on February 5-6, 2025 in Pearl, MS at an estimated cost of $100.00. (Hollis Green)
      15. Request permission for two employees to attend TVPPA Advanced Lineman training on various dates from May-October, 2025 in Jackson, TN at an estimated cost of $6,872.70. (Rob Neely)
      16. Request permission for four employees to attend TVPPA Apprentice Lineman training on various dates from May-October, 2025 in Columbus, MS and Jackson, TN at an estimated cost of $13,648.39. (Rob Neely)
7. Announce vacancies on the Affordable Housing Commission and the Courthouse Historic Preservation Commission.
8. Request permission to submit the 2025-2026 FTA Public Transit Grant to MDOT for the Oxford-University Transit System. (Donna Zampella)
9. Annual report from the Oxford Conference Center. (Micah Quinn)
10. Request permission to approve and authorize the Mayor to sign a contract with Advance Local Media for the Oxford Conference Center FY 2025 Digital Marketing campaign. (Micah Quinn)
11. Request permission to approve four “Third Thursday” Parade/Assembly permits for March-June 2025. (Kinney Ferris)
12. Request permission to approve a Parade/Assembly Permit for the 2025 Double Decker Arts Festival on April 25-26, 2025. (Kinney Ferris)
13. Request permission to approve and authorize the Police Chief and/or the Mayor to sign an amended agreement with Flock for three additional LPR cameras. (Jeff McCutchen)
14. Third reading and vote on a proposed Ordinance amending Chapter 54-Historic Preservation of the Code of Ordinances for the City of Oxford. (Kate Kenwright)
15. Third reading and vote on a proposed Ordinance to amending the Land Development Code for Case #3172. (Ben Requet)
16. Third reading, public hearing, and vote on a proposed Ordinance amending the Official Zoning Map for Case #3161, Oxford Farms, LLC (Andy Callicutt), to rezone +/- 50.07 acres from Suburban Residential (SR) to Suburban Multi-Family (SMF) and Neighborhood Residential (NR) for property located on Oxford Way, being further identified as PPIN 7984. (Ben Requet)
17. Consider multiple Change Orders and authorize the Mayor to sign certificate(s) of substantial completion for the new Oxford Police Department building. (Mark Levy)
18. Request permission to advertise for bids for the Woodlawn Park Trail Extension Project. (Mark Levy)
19. Request permission to approve a professional services engineering agreement with Daniels & Associates, Inc. for the improvements to the Anderson Road Water Treatment Plant project and authorize the Mayor to sign the necessary documents to enter this project in the MCWI Program. (John Crawley)
20. Request permission to accept the bids received and award a purchase contract for two emergency generators at the Water Treatment Plate and Remote Well Site in the Oxford-Lafayette County Industrial Park. (John Crawley)
21. Request permission to approve Change Order #1 and Final for the County Road 322, 324, 326, and 412 Water Improvements Project. (John Crawley)
22. Request permission to approve Change Order #1 and Final for the Skyline Drive Water Improvement Project. (John Crawley)
23. Request permission to approve Change Order #2 for the Thacker Heights Water Improvement Project. (John Crawley)
24. Request permission to accept the bids received and award a contract for the mTrade Park Roundabout Project. (John Crawley)
25. Consider an executive session.
26. Adjourn.