Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, January 7, 2020

Meeting is at 5:00 pm.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.
Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on December 17, 2019. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments.
6. Consider the consent agenda:
   1. Request permission for an Alderman to attend the MML Mid-Winter Legislative Conference in Jackson, MS on January 14-16, 2020 at an estimated cost of $853.00. (Ashley Atkinson)
   2. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   3. Request permission for the engineer to attend the TVPPA Engineering and Operations planning meeting on January 28, 2020 in Chattanooga, TN at an estimated cost of $211.00. (Rob Neely)
   4. Request permission for Skylar Olliverre to intern with OPD for the 2020 Spring Semester. (Jeff McCutchen)
   5. Request permission for two dispatchers to attend the Basic Dispatcher Class on January 20-24, 2020 in Oxford, MS at an estimated cost of $790.00. (Jeff McCutchen)
   6. Request permission for four officers to attend the Detective Level 1 Class on January 20-24, 2020 in Oxford, MS at an estimated cost of $800.00. (Jeff McCutchen)
   7. Request permission for an officer to attend the Advanced Mobile Device Examiner Class-Mobile Forensics on January 19-24, 2020 in Hoover, AL at an estimated cost of $306.00. (Jeff McCutchen)
   8. Request permission for one officer to attend the DUI/DRE School on January 21-24, 2020 in Jacksonville, FL at no cost to the City. (Jeff McCutchen)
   9. Request permission to advertise for seasonal Concessions and Grounds Workers at mTrade Park. (Braxton Tullos)
   10. Request permission to accept the resignation of an employee in the Municipal Court Department. (Braxton Tullos)
   11. Request permission to approve step raises for two employees in the Development Services-Building Department. (Braxton Tullos)
   12. Request permission to hire a Full-Time Parking Enforcement Officer in the Oxford Police Department-Parking Enforcement Division. (Braxton Tullos)
   13. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
   14. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
   15. Request permission to hire a Full-Time Patrol Officer in the Oxford Police Department. (Braxton Tullos)
7. Recognize Darryail Whittington for his service on the Planning Commission.
8. Adopt a resolution for Joseph B. “Joey” East.
9. Adopt a proclamation declaring January 18, 2020 as Edward Aschoff Day.
10. Recognize members of the Oxford Police Department. (Jeff McCutchen)
11. Announce a vacancy on the Planning Commission.
12. Consider a request from the YMCA for the waiver of site plan fees. (Hope Sneed)
13. Consider an appeal of the Planning Commission’s Decision on Case #2571 for a variance from Section 7.2.9(a), Monument Sign-Height. (Ben Requet)
14. 2019 Annual Report for OUT. (Donna Zampella)
15. Request permission to submit the proposed 2020-2021 5311 Grant Budget to MDOT for approval. (Donna Zampella)
16. Request permission to submit the Bus and Bus Facilities-Section 5339(b) Application for the funding for the five 30 foot low floor heavy duty transit buses. (Donna Zampella)
17. Declare equipment surplus in the Emergency Management Department. (Jimmy Allgood)
18. Consider the issuance of a certificate of occupancy for Rare Square Books, located at 115 Courthouse Square. (Chris Carter)
19. Third reading and vote for a proposed Ordinance amending Chapter 54, Historic Preservation, Sections 54-17 through 54-37, Administrative Approvals. (Kate Kenwright)
20. Consider installation of grease tank enclosure and sidewalk access at Parking Garage and amend budget for same. (Amberlyn Liles)
21. Accept a donation from TVA for the Mayor’s Girls Empowerment Group. (Ashley Atkinson)
22. Request permission to advertise for contracting services to perform AMI Water Meter Installation. (Rob Neely)
23. Authorize Master Service Agreement with Oxford Utilities electrical engineering consultant, Allen and Hoshall, Inc., to perform miscellaneous engineering services as needed. (Rob Neely)
24. Request approval of a parade permit for Visit Oxford for the 2020 Double Decker Festival on April 24-25, 2020. (Jeff McCutchen)
25. Request approval of Change Order #5 on the Highway 314 Sewer Project. (Reanna Mayoral)
26. Accept a recommendation for the selection of a consulting engineer for a potential CDBG Grant to upgrade the Lafayette Industrial Park Lift Station and Force Main. (Bart Robinson)
27. Request permission to retain Williams Engineering to stake a trail location for Woodlawn Davis Park at a cost not to exceed $2,400.00.
28. Consider Change Order #4 for Tri-Star Mechanical Contractors for the Downtown Parking Garage. (Bart Robinson)
29. Consider Change Order #6 for Whitfield Electric Company, Inc. for the Downtown Parking Garage. (Bart Robinson)
30. Consider an executive session.
31. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.